Office Administration Assistant
7 months ago
This is an exciting opportunity to join a dynamic organisation, based in Doncaster, which has seen continuous growth over a number of years. The applicant will be working across two companies, supporting their activities, operating in the construction sector who provide consultancy and construction services to a variety of different client types.
**Job Title - Office Assistant**
**Reports to: Office Manager/Directors**
**_Duties/Responsibilities_**
- Greet visitors to the premises.
- Maintain office supplies as and when required.
- Keep staff holiday tracker up to date and deal with staff holiday requests.
- Inform Directors of staff absences and maintain records.
- Maintain office utilities and insurances for vehicle fleet.
- General administration support for Directors and Senior management team as required.
- Maintain record keeping on client information on Xero accounting software.
- Pay supplier invoices.
- Reconcile bank transactions and invoices on Xero accounting software.
- Undertake necessary checks and process sub-contractor payments.
- Issue invoices to clients for works completed.
- Liaise with Commercial team to provide accurate cost data on projects.
- Chasing aged debt and outstanding debt.
- Provide financial reports to Senior Management team as and when requested to do so.
- Complete supplier account information requests and start up forms.
- Reconcile delivery notes to invoices received.
- Pay staff weekly/monthly as required including issuing of payslips.
- Pay CIS/PAYE/VAT/Tax sums due to HMRC as and when required.
- Other duties as required by the business from time to time.
**Person Specification**
**_Essential_**
- Excellent communication skills.
- Confident and polite telephone manner.
- GCSE level qualification in Maths and English at grade C or above, or equivalent.
- Detail focused nature.
- Excellent organisational skills.
- Team player.
- Ability to be flexible in line with the needs of the business.
**_Desirable, not essential_**
- Proficient with Xero Accounting Software
- Experience of a similar role in a Construction sector company.
**_Days & Hours_**
Monday to Friday - 9.15am to 2.30pm (Ability to be flexible to needs of the applicant)
**Job Type**: Part Time
**Benefits**:
- Competitive Holidays Allowance
- Company events
- Company pension
- Free parking
- Sick Pay
- Increased Pension/Holiday benefit for loyalty at fixed yearly intervals.
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme to 10% of salary as a maximum
- Yearly bonus
- Outstanding Achievement Bonus - Supplemental to the 10% salary detailed above.
**Experience**:
- Office Administrator: Desirable
- Accounts Assistant: Desirable
Ability to Commute:
- Doncaster
Work Location: In person at Company Head Office
**Job Types**: Part-time, Permanent
**Salary**: £11,000.00-£17,500.00 per year
Expected hours: 20 - 30 per week
**Benefits**:
- Company events
- Company pension
- Employee mentoring programme
- Free parking
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
- No weekends
Supplemental pay types:
- Bonus scheme
- Performance bonus
- Yearly bonus
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Administrative: 1 year (preferred)
**Language**:
- English (required)
Licence/Certification:
- Driving Licence (preferred)
Ability to Commute:
- Doncaster, DN9 3FL (required)
Ability to Relocate:
- Doncaster, DN9 3FL: Relocate before starting work (required)
Work Location: In person
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