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Finance Business Partner

8 months ago

Muir of Ord, United Kingdom Omexom Engineering Full time

Job Title: Company Accountant/FBP

Reporting to: Business unit general manager

Role purpose

The Finance Business Partner will provide accurate and timely financial information. Provide support to the Business Unit Manager to assist with the effective running of the business unit. They are required to build and maintain strong collaborative relationships with the Operational and Administrative staff within their BU. They will possess excellent communication skills, both written and oral, have strong commercial awareness, and be able to work in a fast paced environment. They will indirectly report into the Financial Controller providing monthly reports and management accounts.

Responsibilities & Duties

Key objectives
- Responsible for the finance and control of the entire BU
- Advises and supports the Business Unit Manager and operational staff by providing and interpreting analytical information to enable effective decision making
- Provides support in ensuring that the rules, principles and the internal control requirements of the Group are met
- Ensuring the Business Unit meets all its monthly & quarterly reporting obligations both internally and externally

Principal responsibilities and accountabilities

General Accounting
- Make sure transactions are accurately recorded in a timely manner and in accordance with the group and accounting rules
- Posting of General ledger journals
- Monitor and report off-balance sheet commitments
- Able to manage all audit inquiries and justify financial decision making and control processes

Payroll & Tax
- Provide support and assistance to the Payroll Administrator as and when required
- Utilise VAT knowledge to advise BU’s on VAT implications on certain transactions

Financial Planning & Analysis
- Be actively involved with the annual budget preparation process
- Be actively involved with the quarterly reforecasting of the business unit
- Regular analysis of KPI’s such as invoice lag, debtors, variances and productive hours and communicate these with all stakeholders within the business unit

Analyse and explain overhead spend and variances to budget
- Provide analysis to forecast the performance of the business against budget in order to aid decision making
- Data mining and manipulation to help with the points mentioned above
- Assist the BUGM in obtaining market intelligence to facilitate strategy and budget formulation

Project Accounting and Monitoring
- Support the Project Managers in understanding their projects
- Coach/train Project Managers on the Project Accounting Systems so they can effectively monitor their projects
- In conjunction with their BUGM perform quarterly project reviews to ensure the project performance is properly and prudently assessed

Cash Management
- Evaluate the credit worthiness of new and existing clients
- Make sure invoicing is always maximised
- Ensure effective and efficient credit control in the BU
- Make sure the setting up and payment of suppliers are performed in accordance with our control procedures and agreed payment terms
- Be responsible for the cash management of the Company including the management of the bank account

Control and Reporting
- Support the BUGM to control overhead spend to be kept within budget
- Ensure all monthly and quarterly BU and Group reporting is done within the set timescales
- Assist head office with the statutory year end audit by providing the necessary information
- Ensure the BU is in compliance with the groups Internal Control procedures which includes leading the internal control reporting for the BU

Administration & Other
- Lead and participate in the administration of the BU and the team
- Completion of other non financial reporting obligations of the BU such National Statistics information, Sustainable Development and HR reporting
- Act as a catalyst to drive forward initiatives to achieve business strategy
- Managing and deliver projects on an adhoc basis that deliver real improvements in the effective management of the BU
- Live the values of the group.

Person specification

Qualifications and training
- CIMA/ACCA, Degree or equivalent accounting qualification

Technical skills and experience

Communication
- Outstanding oral and written communication skills are imperative for this role. The person will need to be a confident communicator, across all levels both internally and externally
- Ability to translate financial analysis in to clear strategic objectives
- Friendly and approachable manner, able to build and sustain relationships based on trust at all levels

Quality and Accuracy
- An eye for detail, focused on quality and accuracy, within a in a face paced environment, without compromising deadlines.
- Ability to use sound judgement to ensure the appropriate messages are delivered.

Financial
- Strong financial skills applied in a project costing context
- Ability to analyse and interpret variances
- Good knowledge of basic accounting functions such as AP, AR, Timeshee