Team Secretary

6 months ago


Birmingham, United Kingdom KC Group Full time

An exciting opportunity has arisen for a professional, talented and highly organised individual looking to take their career to the next level. With extensive administrative support and diary management experience, you will be currently working at senior level and now be looking for a busy and demanding role where no two days will be the same.

My client, one of the leading names in commercial property, are experiencing significant growth and success in their market place and require exceptional individuals to ensure they achieve their goals for the future.

To be considered for the Team Secretary role you will have:

- Strong secretarial skills with extensive experience of diary management
- Competent in Microsoft Office including intermediate to advanced Word and PowerPoint
- Experience of organising complex travel arrangements
- Confident communicator at all levels
- Strong attention to detail with excellent interpersonal skills
- Adapts well to new challenges and responsibilities
- Thrives under pressure and keen to improve efficiency and delivery

Key Duties and Responsibilites of the Team Secretary role will include:

- Extensive diary management for Directors’ and Partners’ constantly changing schedules
- Organisation of internal and external meetings, events and conferences
- Manage and organise travel and accommodation requirements, both domestic and international
- Manage a busy inbox, responding to and completing tasks within SLA
- Attend meetings and take minutes
- Extensive document production
- Conduct ad-hoc project work to support Senior Management team
- First point of contact for all queries and correspondence
- Prepare Directors’ expenses in readiness for submission
- Booking meeting rooms for any onsite meeting or seminars
- Efficient use of in-house databases, ie travel/room booking systems
- Provide ad hoc project and administrative assistance
- Work with colleagues in the team to provide service to wider team, covering for team members, as required

Key Information about the Team Secretary Role Include:

- Salary of £25,000.00
- Hours of work, 9:00- 17:00, Monday
- Friday
- Company pension
- Fantastic benefits

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Birmingham: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: 2057


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