Meetings and Events Supervisor

7 months ago

London, United Kingdom Step Ahead Full time

**Meetings and Events Supervisor**

**Position Overview**:
We are currently seeking a dedicated and detail-oriented Meetings and Events Supervisor to join our team. As a Meetings and Events Supervisor, you will play a pivotal role in coordinating and overseeing the successful execution of meetings, conferences, and events. Your meticulous planning, organizational skills, and commitment to exceptional customer service will contribute to the success of our clients' gatherings. This is a position with a competitive hourly rate of £12.75.

**Key Responsibilities**:

- **Event Coordination**: Plan and coordinate meetings, conferences, and events, working closely with clients to understand their specific requirements and preferences.
- **Event Setup**: Ensure all event spaces are set up according to client specifications, including seating arrangements, audiovisual equipment, and signage.
- **Client Communication**: Maintain regular communication with clients, providing updates and addressing any inquiries or concerns promptly.
- **Team Leadership**: Supervise event staff, including servers, technicians, and other support personnel, ensuring a cohesive and efficient team.
- **Guest Services**: Provide on-site support during events, assisting with guest inquiries, changes to arrangements, and problem-solving as needed.
- **Quality Control**: Oversee the quality and consistency of event services, including catering, audiovisual presentations, and room setup.
- **Budget Management**: Assist in managing event budgets, monitoring expenses, and ensuring cost-effective solutions.
- **Vendor Coordination**: Collaborate with vendors, including caterers and audiovisual teams, to coordinate event logistics and deliver exceptional service.
- **Problem Solving**: Address any issues or challenges that may arise during events, finding solutions to ensure a smooth and successful event.

**Qualifications**:

- **Event Coordination Experience**: Previous experience in meetings and events coordination or a related field is preferred.
- **Customer Focus**: Exceptional customer service skills and a strong commitment to meeting and exceeding client expectations.
- **Organizational Skills**: Strong organizational and multitasking abilities to manage multiple events and details simultaneously.
- **Communication**: Excellent communication skills, both written and verbal, for effective client and team communication.
- **Team Leadership**: Leadership and team management skills to guide and inspire event staff.
- **Flexibility**: Willingness to work varied hours, including evenings, weekends, and holidays, based on event schedules.

This Meetings and Events Supervisor position offers an exciting opportunity to contribute to the success of a wide range of gatherings and conferences. If you are passionate about event coordination, have a meticulous eye for detail, and possess the qualifications we seek, we encourage you to apply. Join our team in delivering exceptional event experiences for our valued clients.

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