Events Administrator

Our client is looking for an Events Administrator

**Client Details**

A leading industry firm

**Description**
- Managing incoming and outgoing mail process, including accepting deliveries, arranging postage, franking, couriers and sensitively dealing with confidential correspondence.
- Arrange travel transfers, taxis, pool cars and on-site car parking.
- Ensure the meeting rooms and their kitchens are kept tidy and well stocked. Organising catering and ensuring IT equipment including laptops, screens, VC conferencing facilities are available and set up, where required.
- Assist with internal and external visitors to the East Kilbride and London sites.
- Liaise with Finance, external suppliers, and internal requesting departments to raise and receipt purchase orders in SAP. Uploading quotes and confirmation of receipt, enabling Finance to process and pay invoices in a timely manner.
- Manage and order the stationery and office supplies as per the ordering process.
- Support new start process arranging administration equipment and travel set up for new starts, ensuring Richmond based employees have relevant access cards. Liaising with various departments to support the updating and maintenance of the Travel Bookingsystem.
- Support the Business Support Manager with the updating of the Business Support Process's and Guides.
- Liaise with other business departments to ensure that any admin or site queries and requests are speedily and effectively addressed.
- Booking travel; flights, trains, hotels, Ferries, chauffeurs, transfers etc - ensuring travellers have correct documentation and visas in a timely manner - Including, updating the Travel Booking system and profiles.
- Organise events, creating detailed travel and event itineraries. Identifying availability, scheduling events in diaries.
- Liaise with the 3 Visitor Centres, Brand Ambassadors and relevant departments to book Experiences, including tour bookings, as required.
- Ensure that, where appropriate, POs for events are raised and receipted. Liaising with the relevant departments confirming and uploading quotes and confirmations of receipt in SAP.
- Ensure that all equipment/supplies required for events is delivered in the appropriate manner with regards to Customs and Excise. Organising couriers, postal deliveries, etc
- Liaise with the Samples Department, to order relevant samples requests, ensuring all information required is provided.
- Support and assist with office events, communication initiatives, workshops, functions, trade events, clear outs, etc
- Support the business with ad-hoc administration related requests or projects, as approved by the Business Support Manager.

**Profile**
- Administration or business qualification advantageous but not required.
- Previous experience working in an administration and/or reception role required.
- Previous experience in event planning required
- Customs and Excise experience desirable, but not essential
- Drinks or FMCG industry experience highly desirable.
- Experience working for a global organisation desirable.
- SAP system experience required.
- Experience using virtual tools such as Microsoft Teams or Zoom and/or other platforms advantageous.
- Friendly and customer focussed
- Proactive with ability to self-motivate
- Strong organisation, multi-tasking and prioritisation skills
- Quality driven with strong attention to detail
- Adaptable to change and flexible approach to work activities
- Strong communication skills, both written and verbal
- Effective interpersonal skills with ability to adjust style to different situations
- Strong team player who can support and collaborate well with others, regardless of physical location
- A strong sense of ownership and pride
- Demonstrates confidentiality and discretion
- Appetite and enthusiasm for driving improvement

**Job Offer**
- £24K - £25K
- Location - East Kilbride (mix of home working and office working). Travel to other sites in UK as and when required.
- Company pension with 6% employer contribution and taken via Salary Sacrifice
- 25 days holiday + 9 public holidays
- Discretionary annual bonus, paying up to 8% of salary
- Health cash plan where employees can claim expenses back for health and wellbeing costs (dental, optical, physio, etc)
- Life Assurance paid at 4 x salary
- £20 welcome voucher to spend of staff sales so they can try out some of our fabulous products for themselves
- Discounted Distell products, plus £100 annually to spend on Distell products
- Wellbeing Programme which includes access to Employee Assistance Programme, counselling sessions, Mental Health and CBT tools, online GP support
- Reward and Recognition Scheme