Vehicle Hire Assistant

4 weeks ago

Leeds, United Kingdom Leeds City Council Full time

**Job title**: Vehicle Hire Assistant
**Salary**: B3 £24,294 - £25,979
**Hours**: 37 per week
**Contract**: Permanent
**Location**: York Road Depot, 225a York Road, LS9 7QQ

An exciting opportunity has arisen to join our newly created Vehicle Hire Team to support vehicle and large plant hires required for Leeds City Council. This new team will be part of the Fleet Services Team and will be based at Leeds City Council’s York Road Depot (Leeds 9) although some wider working across the city may be required. This new team will be responsible for managing this process in house, through a framework contract, where it has previously been managed via a broker.

As Vehicle Hire Assistant you will be managing the daily running and reporting of vehicle hire scheduling programmes, ensuring that hired vehicles are correctly procured to remain legally compliant and that all administrative duties are carried out effectively and efficiently.

You will be conscientious, organised, have great interpersonal skills and work well to deadlines.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

**About you**

As Vehicle Hire Assistant you will bring to the role:

- Experience of providing administration support and using systems such as word and excel.
- The ability to communicate effectively with staff at all levels across Leeds City Council and from external companies, in writing, on the phone and face to face.
- A problem solver mindset and team player approach.
- Be well organised and be able to produce accurate data reports and information in a timely manner.
- Good knowledge of vehicle types and uses.

You will play a vital role in keeping Leeds City Council’s front-line services moving.

**About the role**

This role is integral to our Fleet Services provision which is responsible for managing the vehicle fleet needs for Leeds City Council. Duties will include providing support in relation to vehicle hire including areas such as hiring of vehicles, providing an over-the-counter service for pick up/drop off of hired vehicles, taking action in relation to hire vehicle breakdowns/issues and associated administration, arranging the scheduled maintenance of hires include planning of dates and maintaining running updates on the status board for jobs in progress.

This role will also be responsible for more hands on elements such as carrying our pre and post inspections of hire vehicles, including refuelling, cleaning and testing.

The successful applicants will be dedicated to achieving high standards of service delivery and customer service.

You should have a flexible approach to work and be able to use your own initiative to problem-solve and meet deadlines. You should take pride in your work and always strive to deliver a high level of customer service.

Applicants should hold:

- A full and current UK category B manual driving licence.

**What we offer you**

We take pride in offering the best employee experience, with benefits including:

- a competitive salary and annual leave entitlement plus statutory holidays
- membership of the West Yorkshire Pension Fund with generous employer contributions
- a clear career pathway and continuing professional development opportunities
- a range of staff benefits to help you boost your wellbeing and make your money go further

**How to apply**

**We promote diversity and want a workforce that reflects the population of Leeds. Leeds City Council is ranked 70 on the Stonewall Equality Index 2023. We are also an age-friendly employer, a Mindful Employer and a Disability Confident Leader.**

**This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.**

**Job Purpose**

To provide support to both Fleet Services maintenance and management areas. A key part of this role will be managing the daily running and reporting of vehicle hire scheduling programmes, ensuring that hired vehicles are correctly procured to remain legally compliant, that all administrative duties are carried out effectively and efficiently.

**Responsibilities for Grade**
- Provide support to the Vehicle Hire Function including but not restricted to:

- Booking of hired vehicles for all directorates of the council.
- Provide an over-the-counter service for dropping off and collection of hired vehicles.
- Assist with the introduction and use of new technology such as the hire booking system.
- Process the scheduled maintenance of hired vehicles, this should include planning of dates and maintaining running updates on the status board for jobs in progre

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