HR Coordinator

5 months ago

Taunton, United Kingdom Taunton School Full time

**JOB DESCRIPTION AND PERSON SPECIFICATION**

**Job Title**

HR Coordinator (Maternity Cover)

**Responsible to**

Head of HR

**Responsible for**

N/A

**Contract & Salary**

1-year Maternity cover: Full-time, All Year Round: 37.5 hours per week, Monday to Friday.

£27,000 salary P/A.

**Purpose of the Role**

To provide a proactive, effective and efficient HR support service to the whole School. Working in a busy team supporting all aspects of the HR Department’s operations and general functions, through the HR life cycle.

**Key Duties and Responsibilities**

**General**
- Assist with day to day recruitment, as required
- Audit new starter files, ensuring full compliance prior to start date
- Oversee Induction
- Assist with HR projects, including the pending systems project
- Organise Pension consultations for teaching staff, as required
- Compile Contract variations, including the drafting of letters and new terms & conditions
- Assist with salary letters e.g. NMW/NLW and the annual pay review
- Execute the Variations and Leaver processes
- Undertake Exit interviews, as required
- Maintain the HR database ensuring data integrity; to include but not limited to: variations, leavers, training, absence etc.
- Maintain HR filing systems
- Maintain the HR trackers
- Liaise with Payroll, as required
- Deal with day-to-day HR queries
- Check and respond to queries in the mailboxes
- Oversee the update of the staff handbook and/or pages on the HR Hub (Firefly)
- Assist with recruitment strategies and metrics
- Assist with turnover and retention strategies and metrics
- Assist managers with sickness absence management, including the recording of absence, liaison with Payroll, and OH referral
- Assist managers with family friendly queries e.g. Maternity and Paternity
- Contribute to HR process improvement
- Provide reports to the Head of HR and HR & Project Advisor as required
- Engage in appropriate continuous professional development and keep abreast of legislative changes and developments in HR and Employment
- Attend and contribute to Team meetings

**Training**
- Co-ordinate the School-wide mandatory training and internal compliance training, ensuring that appropriate action is taken with regards to staff
- Source and book training and development courses, and carry out associated administration, as required
- Ensure up to date training data is available
- Ensure training data is input into the HR database, and certificates/qualifications saved to file

**Performance Management**
- Track the probationary period milestone meetings for new staff, within your area, sending reminders to managers and tracking responses
- Confirm probationary outcomes to staff within your area, and update staff records on PASS
- Offer support and advice to managers in instances of probationary periods being extended or curtailed, in conjunction with the Head of HR or HR & Project Advisor
- Offer support and advice to managers regarding appraisals, including the tracking of appraisals for your area
- Provide management information to the Head of HR on probationary reviews and appraisals for your area

**Employee Relations**
- Answer queries on first line employee relations including sickness absence, conduct, grievance and capability with support from the Head of HR or HR & Project Advisor
- Provide advice and guidance to staff on HR policies and procedures
- Ensure managers are prepared for any formal investigation process, in conjunction with the Head of HR and/or the HR & Project Advisor
- Ensure accurate records and notes are maintained, and appropriate follow-up correspondence is sent to the staff member as requested

**General Responsibilities**
- Work effectively as a member of the HR team, communicating information efficiently and effectively to team members as required
- Comply with GDPR guidelines
- Develop and maintain constructive working relationships with key stakeholders
- Accept ownership for timely completion of tasks, within deadlines
- Promote and share a good working environment; one of mutual respect and trust
- The duties and responsibilities shown above are not intended to be exhaustive. It is anticipated that these duties and responsibilities may change from time to time._

**Person Specification**

QUALIFICATIONS
- Level 3 qualifications, including GCSE and English, or above at GCSE
- CIPD Level 3 or similar desirable

EXPERIENCE
- Demonstrable experience of working in a HR function, in a large, fast paced organisation
- Solid experience of transactional HR processes
- Good working knowledge and understanding of HR administration practices
- Good working knowledge and awareness of the importance of confidentiality and data protection
- Experience of working with HR, Recruitment and Training databases and providers
- Experience of providing low level ER advice to managers, and responding to day to day staff queries
- Experience of working in a school
- Experience of assisting with the implementation of new

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