Swyddog Gweinyddol a Llety

**PRIF BWRPAS Y SWYDD**

Pwrpas y swydd yma yw cynorthwyo efo gwaith gweinyddu, cynnal a chadw llety GISDA er mwyn cynllunio ein gwaith, sicrhau ansawdd a monitro gwariant.

**CYFRIFOLDEBAU ALLWEDDOL**

Þ Cynorthwyo efo gweithredu cynllun cynnal a chadw cyfnodol (cyclic maintenance) holl lety GISDA gan gynnwys arolygu cyflwr ac adnabod unrhyw angen am waith adnewyddu.

Þ Cynorthwyo efo cydlynu gwaith ar frys (reactive maintenance) holl lety GISDA yn cynnwys arolygu cyflwr, ceisio am awdurdodi’r gwaith, caffael contractwyr a sicrhau safon y gwaith

Þ Sicrhau cydymffurfiaeth â deddfwriaeth perthnasol yn cynnwys iechyd a diogelwch.

Þ Cynorthwyo efo gweithredu rhaglen archwiliadau llety a chyflwyno adroddiadau i’r Rheolwr pan fo’r angen

Þ Gweinyddu prosesau gwaith cynnal a chadw yn cynnwys cadw cofnodion, briffio contractwyr, monitro amserlenni, gohebiaeth, ffeilio ayyb

Þ Sicrhau gwerth gorau am arian wrth gomisiynu gwaith gan lynu at bolisi caffael GISDA

Þ Bod yn bwynt cyswllt a hwylusydd ar gyfer landlordiaid ac asiantaethau tai

Þ Cynnal cofrestrau llety ar system digidol y cwmni (InForm) a threfnu uwchraddio ble’n addas

Þ Cydweithio efo’r Swyddog Eiddo

Þ Cynorthwyo Arweinyddion Tîm gyda chlirio ac adnewyddu llety ar ddiwedd tenantiaeth

Þ Cynorthwyo efo gweinyddu, monitro ac adrodd defnydd cerbydau y cwmni

Þ Cynorthwyo efo rhaglen cynnal a chadw ceir

Þ Cynorthwyo efo paratoi adroddiad byr misol i’r Tim Rheoli ar bob eiddo.

**CYFRIFOLDEBAU CYFFREDINOL**

Þ Cyfrannu tuag at hyfforddiant a datblygiad personol eich hun.

Þ Hyrwyddo agwedd gyfeillgar, anfarnol, gwrth-wahaniaethol ym mhob agwedd o’r gwaith tuag at ddefnyddwyr gwasanaeth, cyd-weithwyr, aelodau o’r Bwrdd Rheoli ac aelodau o’r cyhoedd / asiantaethau eraill.

Þ Hyrwyddo gwerthoedd a diwylliant mewnol y Cwmni.

Þ Hyrwyddo nod ac amcanion y Cwmni.

Þ Ymgymryd ag unrhyw dasgau rhesymol yn ôl yr angen.

Þ Ymlynu at holl bolisïau a gweithdrefnau cyfredol y Cwmni.

Þ Cyfrannu at sesiynau arolygaeth.

Þ Cadw holl wybodaeth sy’n berthnasol i’r Cwmni, y staff a defnyddwyr gwasanaeth y Cwmni yn gyfrinachol.

Ni all unrhyw ddisgrifiad swydd gwmpasu pob mater a all godi yn y rôl ar wahanol adegau. Er mwyn cynnal gwasanaeth effeithiol efallai y bydd gofyn i chi ymgymryd ag unrhyw dasgau rhesymol eraill sy'n weddol gyson â'r rhai yn y ddogfen hon fel y penderfynir gan eich pennaeth adran

**MAIN PURPOSE OF ROLE**

The purpose of this position is to assist with administration and maintenance work of GISDA accommodation in order to plan our work, ensure quality and monitor expenditure.

**KEY RESPONSIBILITIES**

Þ Assist with the implementation of a cyclic maintenance plan for all GISDA accommodation including inspecting the condition and identifying any need for renovation work.

Þ Assist with the coordination of urgent work (reactive maintenance) of all GISDA accommodation including inspecting the condition, seeking authorization for the work, acquiring contractors and ensuring the quality of the workEnsure compliance with relevant legislation including health and safety.

Þ Ensure compliance with relevant legislation including health and safety.

Þ Assist with the implementation of the accommodation inspection programme and submit reports to the Manager when necessary

Þ Administration of maintenance work processes including record keeping, briefing contractors, monitoring schedules, correspondence, filing etc.

Þ Ensure best value for money when commissioning work adhering to GISDA's procurement policy

Þ Be a point of contact and facilitator for landlords and housing agencies

Þ Maintain accommodation registers on the company's digital system (InForm) and organize upgrades where appropriate

Þ Collaborate with the Property Officer

Þ Assist Team Leaders with clearing and renewing accommodation at the end of a tenancy

Þ Assist with the administration, monitoring and reporting of the use of the company's vehicles

Þ Assist with car maintenance program

Þ Assist with the preparation of a short monthly report for the Management Team on each property.

**GENERAL RESPONSIBILITIES**

Þ Contribute towards your own training and personal development.

Þ Promote a friendly, non-judgmental, anti-discriminatory attitude in all aspects of the work towards service users, fellow workers, members of the Management Board and members of the public / other agencies.

Þ Promote the values and internal culture of the Company.

Þ Promote the aim and objectives of the Company.

Þ Undertake any reasonable tasks as required.

Þ Adhere to all current Company policies and procedures.

Þ Contribute to supervision sessions.

Þ Keep all information relevant to the Company, the staff and users of the Company's service confidential.

No job description can cover all issues that may arise in the role at different times. In order to maintain an effective service you may be required to undertake any other reasonable t