Events Co-ordinator

Job description

**Title**: Events Co-ordinator

**Reports to**: Senior Projects & Events Administrator

**Based**: Remotely - But able to travel as and when required to Regional Meetings and Events

**Job Purpose**:Responsible for assisting the Events Manager and Charity with the organisation of events, campaigns, projects & communications

**Main purpose of job**:

- Support and initiate a range of events, campaigns and projects whether facilitated by or supported by the charity and its affiliates
- Provide and ensure a high-level service throughout the planning, execution, and evaluation of the charity’s involvement
- Recognise opportunities to maximize revenue and presence
- Supports and acts on behalf of the Events Manager in his/her absence
- Act as first point of contact to stakeholders linked to meetings, campaigns, projects and events you are in charge of facilitating

**Main duties and responsibilities**:
**Operations**
- To manage events allocated to you.
- Responsible for the development of event programme planning from start to end.
- Assist with the administration of other events, projects or campaigns.
- Negotiating with suppliers to ensure events details are translated effectively into accurate booking details and promotional material.
- To assist managing budgets for events, ensuring events are run cost effectively
- Working with internal teams to facilitate specific services for the events.
- Working with specific procedures and systems and liaising with different internal departments and external contacts to ensure that all administration and planning for the events are completed in a timely manner
- Represent the Organisation at appropriate events and contribute to the development and delivery of events, as required.

**Communications**
- Work closely with both the Events Team and Communications Team to ensure all events, projects and campaigns are promoted efficiently to the target audience; includes website updates along with researching and sourcing appropriate promotional event resources
- Prepare marketing communications promoting the event in conjunction with Events Manager, for all projects or campaigns and create copy for passing to Communications Team for advertising
- Appropriately manage and respond to enquiries relating to all aspects of work
- Maintain good working interdepartmental relationships; includes sharing information and providing support
- Represent the charity at events and promote the directive of the charity
- Where required, present during meetings on the charity’s existing and future projects
- Use agreed tools and metrics to review and assist with the evaluation of projects and events
- Support charity initiatives, projects, campaigns and events
- Seek to raise the profile and increase awareness of the charity at all opportunities