Gp Receptionist

2 weeks ago

Liverpool, United Kingdom Gateacre Medical Centre Full time

**Job Title**: Receptionist/Administrator Job Code: Recept1 Responsible To: Practice Manager Revision Date: 31.03.21 (V10) Job Summary: Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way. Provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person, via the telephone, or electronic communication. Job Responsibilities: To have a thorough knowledge of all Practice procedures. To work in accordance of written practice operational procedures.

Ensure an effective and efficient reception service is provided to patients and any other visitors to the practice. Deal with all general enquiries, explain procedures and make new and follow-up appointments. Explain practice arrangements and formal requirements to new patients, those seeking temporary cover and patients who are out of area ensuring procedures are completed. Receive and make telephone calls as required.

Divert calls and take messages, ensuring accuracy of detail and prompt appropriate delivery. Enter requests for home visits into the visit book, ensuring careful recording of all relevant details and where necessary refer to the GP on call. Process repeat and acute prescription requests within 48 working hours, as per practice policy. Enter patient information on to the computer system as required.

Advise patients of relevant charges for private (non General Medical Services) services, accept payment and issue receipt for same. Retrieve and re-file Lloyd George records as required, ensuring strict alphabetical order is adhered to and Lloyd George records are kept in good repair. Fax, photocopy and scan as requested. Ensure correspondence, reports, results etc.

Make and serve refreshments, ensure kitchen is kept clean and tidy. Ensure waiting area is kept neat and tidy and notice boards contain up-to-date information. Ensure stationery stock levels are maintained stock requirements to be reported to Practice Manager. Undertake stationery stock checks in consulting rooms.

Including checking prescription printer for A4 paper, ICE forms and FP10s. Undertake weekly Fire Alarm Test. Open up premises at the start of the day when first to arrive, de-activate alarm and make all necessary preparations to receive patients. When last to leave at the end of the day, ensure that the building is totally secured, internal lights off and the alarm activated.

Undertake any other additional duties appropriate to the post as requested by the Partners or the Practice Manager. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers.

They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.

Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights Health & Safety: The post-holder will assist in promoting and maintaining their own and other health, safety and security as defined in the practice Health & Safety Policy, to include: Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks. Making effective use of training to update knowledge and skills. Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards. Reporting potential risks identified.

**Personal/Professional Development**: The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of their own personal and/or professional deve

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