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Administrative Assistant

4 months ago

Belfast, United Kingdom MPA Recruitment Full time

**Job Role**: Administrative Assistant (Band 3)

MPA are excited to be working alongside their large public sector client in the Belfast area to recruit for a Band 3 Administrative Assistant.

The post holder will provide an efficient administration support for the Administration Team support service to social work staff.

**Location** - Newtownbreda, Belfast.

**Hours of Work** - 22.5 hrs per week - Mon to Fri 9-1

**Salary** - £11.11

**Contract **- Ongoing

**What the role entails**:

- Make full use of the IT systems available to produce work of a consistently high standard.
- Be proficient with the use of Excel, Access, PowerPoint and Word packages.
- Perform data entry/searches, using the Soscare, PARIS systems.
- Ensure the GAA is notified to complete all necessary ICT documentation.
- Import alerts to the service regarding service users to the RESWS database/PARIS.
- Receive telephone calls deal with enquiries and co-ordinate information in an efficient, courteous, and friendly manner.
- Ensure quality standards are adhered to in all aspects of this employment.
- Ensure a high-quality administrative service is provided to both external and internal stakeholders at all times.
- Typing and circulation of correspondence, to include letters, reports, forms etc.
- Upkeep of all office forms and all associated photocopying.
- Monitoring and ordering of stationery.
- Print referrals and upload to documents.
- Full administration of, and accounting for petty cash, to include processing and recording of all financial documentation.
- Assist with the preparation of statistical information when required.
- Provide cover for other TAA/Personal Secretary to cope with workload variation.
- Liaise with other departments, in a helpful and professional manner to assist in the provision of the service.
- Participate In team meetings, identify administrative problems/improvements to method/systems/protocols etc.
- Any other duties that may be required.

**Essential Criteria**:
1 a) Four GCSE’s including English Language (Grades A - C) or equivalent **OR** Have one year’s relevant experience

The ability to communicate effectively both verbally and in writing with a variety of people.

Ability to prioritise workload, respond effectively and meet deadlines.

RSA Stage II Typewriting (Parts 1 & 2) or RSA Stage II Word Processing (Parts 1 & 2) or Equivalent

**OR**

12 months experience of formatting and circulating correspondence, typing of reports and general word processing.

Experience in the use of Microsoft Office

**Job Type**: Part-time
Part-time hours: 22.5 per week

**Salary**: £11.11 per hour

Expected hours: 22.5 per week

**Benefits**:

- Company pension

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 30/08/2023
Reference ID: CON - PTAA