Administrator

3 weeks ago


West Yorkshire, United Kingdom CLD Recruitment Full time

My client are a supplier to the construction industry are recruiting an experienced Administrator to join them at their office in Leeds.

My client are looking for a flexible, dynamic individual with excellent communication and administrative skills to fill a great role within the business.

You will be working in a customer focused environment and be required to carry out several administrative tasks in line with departmental SLA's. These include processing completion paperwork and forwarding these to clients and saving on the database; maintaining the Consignment Note register, preparing consignment notes and PRCs for Site Staff; processing exposure records & mask inspection records and carrying out ad hoc duties as directed by the Commercial Administration Manager.

Role responsibilities:

- Processing of invoices and paperwork ensuring this is done accurately within tight timeframes.
- Preparing Consignment Notes & PRC's & Site Diaries for the following day's jobs, including updating the Consignment Note/Waste register and distributing to Site Supervisors.
- Ensuring the Work in Progress (WIP) value is kept within KPI's by assisting chasing paperwork & raising invoices in a timely fashion, adhering to client SLA's.
- Updating the weekly mask sheets register & spreadsheet.
- Assisting answering the phones as and when required.
- Processing weekly timesheets
- Ad hoc data cleansing of Redsky - e.g., moving jobs onto correct the status, checking old / cancelled jobs to see if these can be invoiced.
- Assisting the Commercial Administration Manager produce MI Reports for the Homeworks Management team and external clients.
- Chasing up aged debt as and requested by the Commercial Administration Manager.
- Processing invoices for the Fire Protection team as directed by the Commercial Administration Manager.

About you
- Strong written and verbal communication skills and excellent telephone manner
- Excellent organisational skills with the ability to multi-task and re-prioritise at frequent intervals.
- Strong attention to detail.
- Friendly, calm, and professional manner.
- Ability to handle pressure and good time-management skills.
- Ability to adapt to change and work effectively as part of a team.

CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.


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