Goods Receiver/ Accounts Assistant

3 weeks ago

London, United Kingdom Marriott International, Inc Full time

**Job Number** 23097377

**Job Category** Finance & Accounting

**Location** Aloft London Excel, One Eastern Gateway Royal Victoria Dock, London, London, United Kingdom VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

***

To carry out role within the finance team to ensure that all measures, targets, and standard are achieved to the highest audit standard, in a professional and efficient manner. Maintain finance records and carry out administrative duties relating to finance discipline.

**SPECIFIC TASKS**
- The following are specific responsibilities and contributions critical to the successful performance of the position:_

**Accounts Receivable / Sales Ledger**:

- Chase all outstanding invoices, ensuring prompt payment in line with payment terms.
- Make chase notes in Opera, so that clear records are kept of conversations and expected payment dates.
- Liaise and answer client queries in a professional and courteous manner.
- Post accurate Bonvoy HRH/Premium occupancy revenue daily.
- Ensure the correct Blended Reimbursement Rate for Bonvoy Marriott reward is used as well as the correct FX Rate.
- Process and allocate Bonvoy Marriott Reward redemption payments when received on the Wash bill monthly. Allocate accurately.
- Ensure all PM accounts are checked out within 5 days of the completion of the event or group.
- Strive to achieve DSCO days and Ageing targets monthly.
- Ensure all payment methods and deposits are in place for all events and groups, prior to arrival. Liaise closely with groups and events team on any challenges. Highlight to credit supervisor and DOF any specific issues.
- Ensure compliance to all SOP and LSOP’s relating to credit management and ensure they are applied in every case
- Reconcile balance sheets relevant to Accounts Receivable and provide back up in line SOPs.
- Ensure completion of month end task list and any other ad-hoc duties requested.

**Income Audit**:

- Ensure an accurate GRR is issued daily, including posted covers, as early as possible and distributed to key players.
- Prepare and issue the Daily circulation pack in line with SOPs and LSOPs - highlight issues to Finance Supervisor and DOF.
- Send the Daily Circulation Pack via FIAT, track and follow up on responses and forward to DOF.
- Reconcile Micros and Opera daily and follow up on variances.
- Ensure all revenue adjustments are reasonable and valid. Investigate any adjustments that do not seem warranted.
- Issue cashier overs and shorts as per LSOP to relevant department heads and follow up for all investigations required as per the LSOP.
- Ensure the Officers’ checks revenue is corrected, the cost element is charged to the correct department & that the classification as Allowable/not allowable is correct to comply with tax law.
- Report any usual or suspicious activity to the DOF promptly.
- Complete ledger reconciliations daily.
- Check housekeeping discrepancy report daily and follow up where necessary.
- Complete the daily credit card reconciliation and daily cash declaration and prepare for posting.
- Ensure completion of month end task list and any other ad-hoc duties requested.

**Commission Controller**:

- Validate CTAC commission daily and liaise with Shared Service Centre in relation to changes and amendments to CTAC payments.
- Manage Groups and Events commissions log, ensuring valid back up is received for all commission accruals (ie contract).
- Reconcile commission log monthly and post month end accruals in a timely manner, before P&L reviews at month end.
- Manage payment for all groups and events commissions, following approval by Events and Groups team - ensuring travel agents are paid swiftly.
- Ensure completion of month end task list and any other ad-hoc duties requested.

**F&B Finance Administrator**:

- Review beagle system daily to ensure accuracy of data and food invoices.
- Input all additional credits or costs into the food flash on beagle.
- Send on a bi-weekly basis the food flash to all relevant parties.
- Process all non-compliant food invoices for payments.
- Complete statement reconciliation for all non-compliant food suppliers monthly.
- Maintains the management check log ensuring it is accurate and completed daily.
- Reconcile all F&B purchase orders to invoice or delivery notes and close PO’s once goods are received, and invoices paid.
- Complete all F&B birch street and buyout labor month end accruals.
- Complete reconciliation of F&B purchases to P&L ensuring all costs are accurately accounted for.
- Assist the Finance supervisor with the F&B month end review and post any correction journals required.
- Complete monthly statement reconciliation for all F&B suppliers, excluding food and beverage COS purchases.
- Ensure completion of month end task list and any other ad-hoc duties requested.

**Cost control Functions**
- Spot checks in nay given outlet and done within a 1 day interval so to complete

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