Storekeeper - Band 3 Ophthalmology Theatres

5 months ago

Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

JOB PURPOSE To work mainly within the theatre area and to be responsible for the daily control of goods and services ordered. Where necessary, query any discrepancies and resolve logístical issues to prevent delay or cancellation to elective procedures. To monitor contractual arrangements and recommend cost saving initiatives where possible. To plan, set, monitor and maintain stock levels in accordance with projected usage.

To ensure that necessary everyday items are in stock and readily available. Undertake the ordering, receiving and distribution of surgical equipment and disposable items for the various specialities within the theater's environment. As a major job responsibility, to act as the primary point of contact within the theatre's department in relation to the ordering and receipting of fast moving consumable good. Provide cover to the other theatre areas as required.

To complete all necessary documentation relevant to the post and to track and process all patient notes as appropriate. To process calls and inquiries from members of the public, relatives and other members of the Trust staff and to act appropriately these requests. DIMENSIONS The post holder will be required to communicate and negotiate with clinical staff and patients on a daily basis and must be able to deal with often complex medical terminology. They will be required to carry out in part the ordering, receipt and acceptance for payment of several million pounds worth of equipment and services annually.

Regularly, many of the orders placed will be in excess of £10K. To promote the consistent and effective use of best practice purchasing systems as directed by the Trust. It is anticipated that the post holder will be the first point of contact for any procurement related issues and will provide appropriate support for theatre staff. The post holder will have a key role in scrutinising demands requested by clinical staff to ensure that duplicate ordering and stock piling does not take place.

KNOWLEDGE SKILLS AND EXPERIENCE REQUIRED Qualifications and ExperienceShould possess a formal qualification in Purchasing and Supply or demonstrate practical experience of working within a stores environment. This should be backed up with a degree of theoretical knowledge. The post holder should also have good keyboard skills and confidence in the use of computer based purchasing systems. A&C skills should be at a standard that the post holder is capable of dealing with the set up and maintenance of filing systems, minute taking and production and other basic A&C functions.

ECDL or equivalent experience is the recognised standard. Skills Have the ability to work in a methodical, ordered way to ensure that work is completed in an orderly manner. Should have good problem solving skills and the ability to pre-empt issues. Ordered and efficient, they should maintain records that are accurate and easily auditable.

Must be able to remain flexible and adapt to changing priorities. Ideally, will have previous experience of working within a NHS stores or A&C environment and be conversant with the appropriate systems. Have an appreciation of the various specialities within the theatre department and how their role interfaces with them. Proficient in the use of MS Word, Outlook and Excel to facilitate good communications and production of workable data.

Work closely with the lead clinicians and advise them on stock holding levels to be achieved. Provide comprehensive administrative support to the theatre suite. Knowledge An in depth understanding of procedures and practices to facilitate control over the ordering and contractual protocols. The ability to work in an autonomous way with mínimal managerial input.

Excellent investigative ability to resolve queries and errors including escalating issues where necessary. Able to monitor, review and set purchasing patterns to identify savings and cost reduction measures. Entering data into and interrogating the hospital Trakcare system. Attributes Must have a professional and helpful attitude at all times and a highly developed telephone manner; this is imperative when working in a highly pressured environment.

Confident and calm communicator who can explain procedural constraints to service users and advise on alternative courses of action. Methodical and systematic approach to work with excellent clerical abilities. KEY RESULT AREAS To ensure the prompt processing of all requests and receipts in order to provide the best service possible to the theatre department To co-ordinate, progress and hasten the flow of goods receipt notes, proof of delivery notes and invoices throughout the Theatre's directorate. To monitor the efficiency of the service provided by numerous suppliers and to challenge any shortfall in this service.

To negotiate with theatre and procurement staff on the use of a range of products and to recommend the most appropriate supplier after a comparison of all options. To inform the

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