Debtors Clerk

Looking to start a career in finance? Here at ELFS Business Services we have an opening in our Accounts Receivable Team for the position of Debtors Clerk.

As a valued member of our team, you'll primarily be focused on meticulously inputting data to generate debtor invoices, efficiently distributing them, and ensuring seamless organization of source information using the innovative paperclip function within our state-of-the-art financial ledger.

We're seeking individuals with exceptional keyboard proficiency, coupled with strong communication abilities and teamwork skills. This role promises not only professional growth but also the chance to contribute meaningfully to our success-driven environment.

**Please note**: ELFS Business Services are a business division of Lancashire Teaching Hospitals NHSFT and are based at Commercial Road, Darwen, BB3 0FG.

In this role, you'll be responsible for generating invoices for our valued clients/customers with utmost precision and confidentiality. Using the innovative paperclip function, you'll seamlessly attach any necessary supporting documentation to the respective invoices within our advanced financial ledger system.

Additionally, you'll play a pivotal role in onboarding new customers onto our database, ensuring their information is accurately recorded. Your support in maintaining the integrity of our customer database directory will be vital, promptly updating details as required by our clients/customers. Your meticulous attention to detail and dedication to accuracy will contribute significantly to our operational excellence.

ELFS Shared Services is a business division of Lancashire Teaching Hospitals NHS Foundation Trust. As a leading provider in NHS Payroll Services, we combine best practice of shared services solution design with our extensive knowledge and experience in delivering NHS Payroll Services at a cost-effective price. Our payroll services are successfully delivered providing over 100,000 payslips per month across 13 large NHS Trust/ICBs throughout the country in addition to weekly payrolls, ensuring employees are paid accurately and on time.

We work in partnership with our clients building a strong working relationship and put our customers at the heart of what we do.

Established in 2002, ELFS is a proven NHS owned Shared Service solution providing Financial and Payroll services to thirty-four NHS client organisations and one CIC’s throughout the country from its Head office in Darwen, Lancashire with a satellite unit based at St James House, Salford.

The Accounts Receivable team offer a comprehensive training package and provide support while training and beyond. We encourage staff to grow within their role and more with the aim of staff reaching their full potential

The post is based at Viscount House, Commercial Way Darwen just off junction 4 of the M65.

To provide assistance within the Debtors Section, to ensure the accurate and time input of debtor invoices and ensuring they are raised in accordance with the clients standing financial instructions, NHS Accounts Receivable procedures.

Assist the Debtors section and the customers of the client organisations, via telephone and electronic mail in order to resolve routine queries

Ensure all communications with debtors are recorded accurately using the credit control diary function

Assist clients to ensure VAT is recorded correctly and charged in accordance with HMRC

Use the paperclip function to attach supporting documentation from invoices/credits to the corresponding invoice/credit on the financial ledger

Assist with the maintenance of the customer database, ensuring accuracy and promptly making changed as necessitated by the clients customers

Ensure confidential information is not disclosed to any unauthorised person

The post holder will be provided with a daily workload which will include:
Ensuring the accurate and timely input of debtors invoices

Be responsible for the prompt dispatch of all invoices to debtors

Ensure that all correspondence with debtors is recorded in the credit control diary

Assist the credit controller ensuring the daily workload is completed by the agreed timetables, ensuring deadlines are met

File source documents in accordance with departmental procedure

To support ELFS Finance Leaders in providing an excellent Accounts Receivable Service and suggesting any new ideas on working practices

Work will be supervised and staff training and support will be provided