Sales Order Processor

2 weeks ago

Hook, United Kingdom Kistler Instruments Ltd Full time

**Job Description P-1332**
Purpose of the Position
- responsible for order processing
- responsible for stock management
- to provide comprehensive administrative, financial and operational support to Finance & Admin Manager (FAM)

Main Tasks
**Customer Order Processing.**
- Process all customer orders, matching to quotation if applicable and coded by Technical/Sales Support.
- Check stock and or delivery times from supplier and advise customer accordingly.
- Process all PO’s to supplier to meet customer requirements.
- Liase with supplier regarding delivery
- Dispatch goods to customer using most appropriate means.

**Stock Management (Goods Inwards)**
- Ensure all goods received are in good order and match PO and DN
- Process all purchase delivery notes and purchase invoices using SAP
- Ensure goods required on call-off by customer are maintained either on stock or by delivery schedule.
- Make any necessary adjustments for stock items used by repairs and service.
- Process any necessary Works Orders.
- Maintain stock ledgers, including demonstration stock. Ensure all new stock codes, including nominal ledger coding, are updated.
- Run complete stock check at year end and make any necessary adjustments to levels or values, after authorisation from FAM


**Finance and general administration**
- To assist with incoming calls, general office administration including post, stationery orders, filing etc.
- Process all statements and debt chase letters in accordance with customer’s payment terms.
- Maintain credit control spreadsheet notes. Accelerate bad debts to FAM
- Process all sales receipts made by either BACS or cheque
- Liase with freight forwarders, carriers to obtain the best possible level of service and price.
- Ensure carriers or freight forwarders are informed of any changes to regular dispatch.
- Answer customer queries progressing orders, pricing or delivery queries.
- Process price updates throughout the year on SAP

Competencies
- Proven ability to produce clear accurate reports using a variety of tools.
- Ability to fully utilise computerised and manual systems to provide maximum efficiency of office procedures.
- Evidence of experience of Microsoft Office, SAP, database packages and report writing tools.
- The ability to display a high level of initiative to contribute to the on-going continuous improvement of best office practice.
- The ability to communicate effectively and be a team player within work and socially

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: £13,000.00-£15,000.00 per year

**Benefits**:

- Company events
- Company pension
- Gym membership
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hook, RG27 9GR: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Order processing: 1 year (preferred)

Work Location: In person

Reference ID: Sales Order Processor

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