Senior Document Controller

2 weeks ago

London, United Kingdom Subsea 7 Full time

**Organisation**

**Position**

Senior Document Controller

**Vacancy ref**

83229

**Based in**

London - Sutton

**Business area**

Subsea & Conventional

**Working hours**

37.5 hours per week

**Contract type**

Staff

**Closing date**

31/05/2024

Vacancy information

**OVERVIEW OF ROLE**

The Senior Document Controller ensures that the projects technical documentation is properly checked and formatted. You will setup the document process within the project and ensure the documentation flow is fluid and tracked.

The Senior Document Controller supervises the Document Controllers team within the project. They will liaise with other project disciplines in order to coordinate the Document Control actions and reporting.

The Senior Document Controller ensures all documents are finalised at project end and that the Final Documentation is correctly compiled. You would supervise the project documentation archiving.

All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

**SPECIFIC KEY RESPONSIBILITIES & ACTIVITIES**
- Setup the documentation process and issue the Project Document Control Procedure
- Setup the Electronic Document Management System (EDMS)
- Cooperate with Engineering and Planning disciplines in order to fill document
- numbers and format information in the Master Document Register (MDR). Ensure
- that all documents are referenced
- Cooperate with SCM in order to fill document numbers and format information in the
- Suppliers Document Registers (SDR). Ensure that all documents are referenced
- Present the document process and format at supplier Kick-Off Meetings
- Ensure that documents format is checked
- Check and update metadata in the EDMS
- Ensure that updated documents are available for project team
- Ensure that process given in the project Document Control Procedure is followed
- Dispatch documents for internal review or approval and follow-up internal flow
- Ensure that transmissions to external stakeholders are tracked
- Ensure that official return comments are received, tracked and dispatched
- Reforecast document issue dates in liaison with Engineering and Planning disciplines
- Create and issue status reports to project team and to client. Improve reporting for
- other disciplines specific needs
- Ensure that Final Documentation is compiled
- Supervise project documentation archiving (hard and electronic copies)
- Challenge project Document Control team
- At project end, present a Lessons Learnt to the Document Control department

**AUTHORITY/DIMENSIONS**
- Operate within the Code of Conduct
- Operate according to Subsea 7’s Management Principles
- Support standards and procedures for the Senior Document Controller Function

**KEY RELATIONSHIPS/ STAKEHOLDERS**

**External**
- Client Document Controller

**Internal**
- Project Manager
- Project Control Manager
- Project Quality Manager
- Project team
- Document Control Lead

**PERSON SPECIFICATION**
- Fluent in English
- Expertise in MS Word, Excel and Adobe Acrobat software
- Good knowledge of IT network and information systems
- Knowledge of documentation flow and process
- Knowledge of documentation planning
- Advanced knowledge of EDMS
- Team leadership
- Proactive in report monitoring
- Basic knowledge of other disciplines (engineering, SCM, Quality, HSE)

**What is in it for you?**
**Career Development** - As well as being able to offer a wide variety of projects to work on we have a dedicated personal development scheme and are committed to developing our people to allow them to progress their career through the organisation

**A Sustainable Future** - As the energy sector continues to evolve, Subsea7 are playing a proactive role in developing emerging energy markets. These markets include decarbonising offshore oil and gas, floating wind, carbon capture and storage, hydrogen and decarbonising our own operations

**Flexible working** - We offer a flexible working environment with hybrid working options available

**Benefits**:

- We pride ourselves in offering you and your loved ones a wide range of world-class core and flexible benefits, which focus on supporting you and your family’s financial, emotional, and physical wellbeing

Our vision is to make possible the global delivery of offshore energy for today and tomorrow.
Subsea7’s offshore operations span five decades, successfully completing over 1000 projects. Working in all water depths across all energy hubs, our engineering expertise, alliances, and specialist technologies enable us to engage early so that our multi-disciplinary teams can design and deliver the solutions that our clients want.

Our values are what guide us every day**:safety**, **integrity**, **performance**, **collaboration**, **sustainability**, and **innovation**.

We have a strong track record of safe and reliable delivery. Our reputation as a collaborative service provider in lon

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