Pa to The Deputy Headmaster

**Company and role overview** Our client is currently in the market for a PA to the Deputy Headmaster to come and provide a high standard of administrative and management support in order to assist in the running of all his activities as well as managing the Deputy Head’s appointments,diary and travel arrangements, ensuring his time is used effectively.

**Main responsibilities**:

- Ensuring that the Deputy Head is informed of, and prepared for, all forthcoming meetings, visits, events, issues and important diary dates
- Co-ordinating, producing agendas and taking minutes at key internal and external meetings (including governors’ meetings), producing accurate written records for distribution
- Responding to contact from external stakeholders, deciding how to screen, delegate or handle enquiries and using discretion about providing appropriate information
- Welcoming and looking after external visitors on behalf of the Deputy Head
- Providing support to the admissions and communications regarding support with exam days and open days, ensuring the arrangements run smoothly, greeting parents, and liaising with catering and maintenance
- Providing occasional support to senior school staff, including room bookings, note taking, report preparation or meeting organisation
- Liaise with and support academic staff in the organisation of residential and day trips, and finance regarding trip-related financial processes
- Create registers and consent forms, organise and produce relevant travel documents as required, monitor and follow up the parental responses

**Requirements**:

- Degree level qualification (or admin experience that demonstrates equivalent abilities)
- Excellent written and spoken communication skills; the ability to articulate and communicate clearly in a professional manner