Executive Assistant and Business Support

5 days ago

London, United Kingdom LDP Business Services Full time

**The Company**

A provider of healthcare support services partnering with and supporting healthcare providers in providing world class patient care, with all profits and cost savings reinvested in the NHS.

Providing a fully managed service across all clinical areas which includes providing all required clinical supplies and equipment along with maintenance, training and technical support, endoscopy decontamination, sterile services, renal dialysis support, outpatients pharmacy, radiology IT, transformation and project management, also running a procurement and contract management service for all departments.

**Operational Organisation**

To provide administrative services including diary management, coordinating and booking meetings, planning events and organising correspondence for the Director of Managed Services and the Senior Management Team.

To manage the Director and Senior Management Team’s appointments in the most effective way to ensure the best use of their time.

To manage and maintain the Managed Services Team intranet ensuring that it is kept up to date.

To support good corporate governance by the effective management of meetings. This would involve;
- Proactively developing draft agendas within appropriate timescales
- Maintaining meeting work plans
- Discussing draft agendas with the director / senior management team
- Circulating agreed agendas and requesting papers in a timely manner

The post holder is responsible for the proactive management of tasks relating to corporate governance and for establishing appropriate systems to ensure compliance.

On behalf of the Director of Managed Service and the Senior Management Team, coordinate staff appraisals, 1:1s, absence reporting and annual leave for the directorate / direct reports.

To be responsible for the organisation and administration of recruitment for the Directorate ensuring the Managed Services recruitment tracker is up-to-date, interviews are scheduled, interview packs are collated and induction programmes are planned as agreed with the relevant Senior Manager.

To create organisational charts for the different areas within Managed Services and ensure they are maintained at all times.

To support the development and ongoing review of local induction programme to ensure new starters within Managed Services are equipped to deliver their responsibilities effectively and efficiently.

To coordinate shadowing and induction requests for staff requiring an overview of Managed Services.

Business Support to the Director of Managed Services and the Senior Management Team

To manage actions relating to outcomes required by our customers, liaising with internal and external colleagues to ensure they are completed and communicated effectively.

To proactively coordinate and manage urgent demands required by our customers and staff, reacting promptly when requested, to ensure the relevant senior member of the team can adequately respond in a timely manner.

To anticipate potential problems and coordinate solutions for the Director and Senior Management Team.

To draft initial reports, presentations, letters and other correspondence on behalf of the directorate, using MS Word, Excel, PowerPoint, Outlook and the internet to the highest standard and within agreed deadlines.

To support the Director and Senior Management Team in managing ad-hoc operational requests; gathering requirements, raising purchase orders, chasing suppliers, receipting items.

To work with the Director and Senior Management Team to identify, create and implement change to processes that require improvements to enhance efficiency.

To support the implementation of projects, service improvements and initiatives through timely and relevant information analysis and administrative support, in accordance with the agreed priorities.

To ensure processes and systems used within the directorate reflect best practice; proposing and testing new concepts, models, methods and practices to improve the processes.

To maintain existing systems used within the directorate and to propose improvements, where necessary.

To use technology to propose and drive improvements to existing and new processes.

**Main Responsibilities**

To manage a diverse workload efficiently and effectively in order to ensure that the Director and Senior Management Team keeps on track of all aspects of the current workload, as well as supporting future business planning processes.

To handle and deliver decisions and actions without constant reference to the Director or Senior Management Team; balancing when an issue needs to be escalated.

To horizon scan and flag key pieces of work or potential issues that the Director or Senior Management Team would need to be aware of.

Upon request, to monitor and maintain an in-box management system established for the Director and / or Senior Management Team.

To coordinate, attend and take minutes and actions as required by the Director or Senior Management Team, and e

  • Executive Assistant

    1 week ago

    London, United Kingdom Reed Business Support Full time

    **Executive Assistant -West London** Salary (Negotiable) **Office Based** Full Time Permanent Monday - Friday 9am - 5.30pm An exciting position has arisen for an Executive Assistant to work for a fast growing accounting firm in West London servicing an international client base. An exciting business to work for. **RESPONSIBILITIES** - Diary Management -...

  • Executive Assistant

    3 weeks ago

    London, United Kingdom Hays Business Support Full time

    Your new company World leading news organisation Your new role To provide comprehensive EA and administrative support to the Managing Director and Deputy Managing Director. Assist the MD with all administration support requirements including management of calendar, phone, email and expenses - ensuring all queries, requests and correspondence are dealt...

  • Executive Assistant

    1 week ago

    City of London, United Kingdom Reed Business Support Full time

    **Are you looking for a new EA role?** **Do you want to work with senior executives in the UK and the US?** **Are you interested in science?** They are looking for a EA to join them, as their EA you will be supporting senior executives and multiple stakeholders in the UK and US from their London office. **About you**: - Experience operating as an...

  • Executive Assistant

    1 month ago

    City of London, United Kingdom Reed Business Support Full time

    **Are you looking for a new EA role?** **Do you want to work with global leaders within their field?** **Are you interested in science?** They are looking for a EA to join them, as their EA you will be supporting senior executives and multiple stakeholders in the UK and US from their London office. **About you**: - Experience operating as an Executive...

  • Interim Executive Assistant

    3 days ago

    London, United Kingdom Hays Business Support Full time

    Where will I be working? Your role will be for a renowned not-for-profit company which cares for many historical monuments, buildings and places in and around the UK. Through those places, this organisation takes the rich history of England to 10 million visitors every year. Your new role As the Executive Assistant, by supporting the Director of...

  • Executive Assistant

    3 days ago

    London, United Kingdom Page Personnel Secretarial & Business Support Full time

    As the Executive Assistant, you will support the Global HR Director at a first class British media company in London. The role has excellent work life balance with flexible working hours and hybrid working. You will cover maternity for at least 12 monthsand there could be other opportunities within the business after this period. **Client Details** As the...

  • Executive Assistant

    2 months ago

    London, United Kingdom Page Personnel Secretarial & Business Support Full time

    You, a csuite Executive Assistant, have the opportunity to take on a maternity cover a well known UK fashion brand. You will support a busy COO with travel book, diary management and meeting support. This large retail company in London might have more opportunitiesonce the maternity cover comes to an end. **Client Details** This cool, up market, high...

  • Executive Assistant

    2 months ago

    London, United Kingdom Page Personnel Secretarial & Business Support Full time

    As the Executive Assistant to Group CEO working for a group of well known beauty brands, you will support the CEO in a variety of duties, mainly: diary management, travel booking, gate keeper, project work, meeting support. The role is to cover maternitybut this UK world wide organisation will have future positions for the right individual. **Client...

  • Executive Assistant

    1 month ago

    London, United Kingdom Page Personnel Secretarial & Business Support Full time

    This Executive Assistant position based in the City of London would require direct support to a C-Suite level executive sat at the top of a global Financial Services business. This role is very fast paced, and demands an experienced individual well equippeddo deal with pressure. **Client Details** This City of London based company is a very well...

  • Executive Assistant

    2 months ago

    London, United Kingdom Page Personnel Secretarial & Business Support Full time

    This Executive Assistant position based in the City of London would require direct support to a C-Suite level executive sat at the top of a global Financial Services business. This role is very fast paced, and demands an experienced individual well equippeddo deal with pressure. **Client Details** This City of London based company is a very well...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Page Personnel Secretarial & Business Support Full time

    As the Executive Assistant you will be dynamic and proactive in managing the co-founders busy diary and aspects of his personal life. This is a business PA/EA position where you will be exposed to an international vibrant environment joining at one of themost exciting times. **Client Details** Your role as the Personal Assistant will be working directly...

  • Executive Assistant to Chief Executive

    2 months ago

    London, United Kingdom Reed Business Support Full time

    Are you looking for a role which you can use your project management and research skills and enjoy taking on responsibility? Do you thrive in a busy faced paced environment and can build relationships and liaise at all levels? Do you enjoy doing a role thatwill make a real difference? This small but very busy Charity are looking for an EA to support the...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Reed Business Support Full time

    If you are looking for a role where your can help improve process and your opinion matters then this role could be what you are looking for. Hybrid role spending at least 20% of the time in the office. This is a professional body who champion, define good practice, provide recognised qualifications, support advancement and educate the public within a...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Reed Business Support Full time

    If you are looking for a role where your can help improve process and your opinion matters then this role could be what you are looking for. Hybrid role spending at least 20% of the time in the office. This is a professional body who champion, define good practice, provide recognised qualifications, support advancement and educate the public within a...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Page Personnel Secretarial & Business Support Full time

    **Client Details** The client are a global Financial Services firm that are well established in the UK and are looking for a Senior Level Executive Assistant to support their fast paced executive team. **Description** The key responsibilities for the Spanish speaking Executive Assistant will be reliant on you being fluent in Spanish and English and will...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Page Personnel Secretarial & Business Support Full time

    As the Executive Assistant to the CEO of this oil company in London, you will be responsible for adding efficiency and accuracy to his day to day. This will involve diary management, event booking, travel booking and meeting coordination. Client Details This oil company works out of an impressive Central London office space. They have small, friendly and...

  • Executive Assistant

    3 weeks ago

    London, United Kingdom London Business School Full time

    The Role **_ Are you an experienced Executive Assistant with exceptional prioritisation and communication skills?_** London Business School are recruiting for a permanent Executive Assistant to join Brand and Marketing. You will be the key right-hand manager for the Chief Marketing & Creative Officer (CMCO) as well as the leadership team within Brand &...

  • Partnerships Executive Assistant

    3 days ago

    London, United Kingdom Medicines and Healthcare Products Regulatory Agency Full time

    **Details**: **Reference number**: - 278370**Salary**: - £27,837**Job grade**: - Executive Officer**Contract type**: - Fixed Term**Length of employment**: - 12-months**Business area**: - Partnerships**Type of role**: - Other**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you...

  • Executive Assistant

    2 months ago

    London, United Kingdom Delta Executive Search Full time

    **What We Offer**: - Genuine support and ongoing mentorship from senior partners of the business and colleagues - Fast paced and entrepreneurial business environment - Professional offices in the City **Requirements**: - Proven experience in calendar management and administrative support - Excellent communication skills, both written and verbal - Strong...

  • Marketing and Business Development Executive

    10 hours ago

    London, United Kingdom Law Support Full time

    Job Title: Marketing & Business Development Executive Department: Marketing & Business Development Reporting to: Marketing & Business Development ManagerJob Location: London / hybrid Contract Type: Permanent We are recruiting on behalf of our client, a leading international law firm, with over 600 lawyers working globally, who are looking for a Marketing and...