Office Assistant

2 months ago

London, United Kingdom AESOP Corporate Full time

Aesop has carefully cultivated a work environment in which our employees are constantly challenged to do their best. Our company is determinedly creative, intelligent and progressive, and nurtures these qualities by employing people who share our passionate interest in design, innovation, and incisive enquiry across all fields.

Our organisational culture is entirely unique, distinguished by an uncommon blend of courtesy, cordiality and intellectual energy. We seek those who can bring a wealth of life experience and inspired ideas to our table.

In return, we provide comprehensive induction and training programmes, and encourage an inclusive culture that nurtures enduring professional relationships. We also appreciate the benefits that flow from our employees’ external pursuits.

We raise our bar high at Aesop and never lower it; this is one of the keys to our success and one of the many reasons why people wish to work here. If you would like to join Aesop, we invite you to peruse our current career opportunities.

**Purpose of the role-**

The purpose of this role is to provide a high level support with the organisation and running of the daily operations of the UK Office, while working closely with the Office Manager and Employee Experience Coordinator to provide excellent front of house service.

The Office Assistant is required to contribute to the coordination of all operational aspects of the UK Office, including hosting guests, liaising with suppliers and monitoring stationary and consumables. This includes actively seeking out administrative efficiencies and implementing new office processes as required. Superior communication skills, outstanding attention to detail, time management, an ability to manage various tasks at the same time, combined with the competency to foster excellent relations with others are all part of the position. As the Office Assistant you will be the face of the office and will build great rapport with all employees and teams.

A key function of the role will be the ability to host the variety of guests that attend the office each day in a confident and considered manner that aligns with Aesop’s values and approach. A high level of professionalism reflecting company standards is critical to the role.

**Key responsibilities of the role include, but are not limited to**:

- Coordinate travel requirements for staff as required
- Assistance with hosting Board meetings and functional summits involving large groups of overseas visitors and coordination of their travel needs and agendas
- Entering invoices onto our finance system
- Actively screen and manage calls, directing calls to appropriate staff
- Greet and host visitors demonstrating company standards
- Work collaboratively with other Support and Admin staff to provide excellent seamless support service to the UK Office staff
- Answer the front door and coordinate visitor movement within the office
- Actively screen and manage calls, directing calls to appropriate staff
- Manage the distribution and collection of mail to the office
- Ensure office opening and closing procedures are undertaken each day and that the general Aesop nature of the office is maintained
- Ensure the general ambience of the office is always in keeping with company standard
- Ensure meeting rooms are maintained to a professional standard and that all guests are catered for appropriately
- Implement Aesop ways of working throughout the office

**Who we are looking for:
An individual who is areal people person and a natural at building relationships. Someone who has initiative and takes accountability of tasks and comfortable working with a degree of autonomy. Superior communication skills, outstanding attention to detail, time management, an ability to manage various tasks at the same time, combined with the competency to foster excellent relations with others are all part of the position.

Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.

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