Executive Assistant, Corporate Tax

7 months ago

Reading, United Kingdom Crowe Full time

**About Crowe**

Crowe is a leading national audit, tax, advisory and risk firm with global reach and local expertise. We are an independent member of Crowe Global, one of the top 10 accounting networks in the world, with access to more than 40,000 people in more than 150 countries and across more than 700 offices globally.

We pride ourselves on looking after our people, whether you’re working in corporate tax, statutory audit or you’re a marketing or HR specialist - at Crowe we invest in our people to help them be the best they can be.

We understand that it is often the culture and values of a firm that are most important when looking for a new workplace. That’s why, at Crowe, our people-focused culture means we value new ideas and innovation, and welcome people who are committed to making a difference by delivering excellent services to our people, clients and communities.

**Executive Assistant, Tax, Thames Valley (Reading)**

We are seeking a new Executive Assistant to provide comprehensive business and administrative support to our highly successful tax team in the Thames Valley office (central Reading).

The aim of this role will primarily be to minimise any admin time incurred by the tax department’s professional and fee-earning staff, efficiently facilitate the smooth running of the department and pro-actively support the wider administrative function for the firm when necessary.

**Main Duties**
- Typing: correspondence, including a large number of mail merges, adhering to the firm’s branding and meeting high standards.
- Co-ordination of tax return information: preparation and follow up of standard letters requesting tax return information and follow up.
- Arranging both internal and external meetings of the tax department as required and preparation, typing and circulation of minutes if required.
- Event / course organisation: co-ordination of tax events including departmental lunches/dinners and training courses. Diary management for the team.
- Preparation and production of PowerPoint slides for use in presentations undertaken by the tax department.
- Incoming post: scan, save to relevant client on mfiles system, distribute, log onto Alpha tax or CCH. Outgoing post: authorisation, signing, filing on m-files and posting of outgoing correspondence.
- Billing: Production of PMS billing reports as required, sending department client bills and printing and typing of covering letters.
- Proactive administration relating to new client procedures - KYC procedures, generating new client forms, engagement letters, 64-8 forms and associated paperwork, transfer of work from electronic prospect folders to client folders.
- Production of reports as directed on the status of the progress of tax returns and tax payments for the department. Reports to highlight late workflows and bringing this to the attention of fee earners.
- Ad hoc admin projects i.e., engagement letters.
- Fee Protection insurance: - Maintenance of the internal records of clients who have opted for fee protection insurance and management of the associated administration process.
- Updating internal systems with clients’ updated information, e.g., change of address, telephone numbers etc.
- Finalising and amending letters and arranging for them to be signed.
- Gain an understanding of the Tax function, processes and roles within the department to enable a pro-active approach to your role, adding value and increasing efficiency.
- Additional Duties as reasonably required to provide admin support to other areas of the business. In particular supporting on reception as and when required
- Being a good ambassador of the firm in attitude and appearance.

**Competencies**
- Communication - The ability to speak and write so as to be clearly understood by others, using appropriate vocabulary, grammar, style and tone.
- Initiative - The willingness to move things forward by taking action without needing to be asked and without undue escalation.
- Adaptability - The ability to maintain effectiveness in a changing environment and the willingness to respond quickly and positively to change.
- Listening & Responding - The ability to accurately listen to others, understand their feelings, needs and points of view and then to respond appropriately.
- Customer Orientation - The ability to recognise both internal and external customers and the willingness to co-operate with them fully in order to help them achieve their objectives.
- Self Confidence - The ability to make a positive impact and to maintain a credible position with others on an ongoing basis.
- Achievement Orientation - The determination to set oneself and meet high standards, exceeding norms and expectations.

**Why choose Crowe?**

Crowe is where talented people can realise their potential, are successful and enjoy what they do by making a positive difference to our clients, communities and each other.

Our vision is to be recognised as essential to the future success of our cli

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