Clerk to The Governors

**Job Title: Clerk to the Trustees**

**Responsible to: The Trustees of Sarum St Michael Educational Trust**

**Responsible for: Administrator**

**Hours of Work: 10 hours a week, with flexibility**

**Overview and Purpose**:
The Sarum St Michael Educational Trust is registered with the Charity Commission and its Trustees therefore require the Clerk to ensure day to day operations, processes and procedures adhere to the Commission’s regulations.

**Principal Tasks**

**Governance and Compliance**

On behalf of the Trustees, to ensure that the requirements of regulatory and statutory are met. In particular, the regulations of the Charity Commission but also the Association of Church College Trusts.

Responsibility for completing and submitting the Annual Report and Accounts to the Charity Commission, ensuring this is done on time.

Responsibility for preparing and submitting the Annual Report required by the Association of Church College Trusts and attending bi-annual meetings.

To be the first point of contact for the Trust’s appointed solicitor.

**Financial Management**

Lead responsibility for the management of the Trust’s day-to-day finances. This includes the income and expenditure accounts, drafting annual budgets along with oversight of the authorized expenditure account and grant control account.

Responsibility for administering fund movements and the issuing of cheques, administration of salary payments and submission of annual returns to HMRC.

Liaising with the appointed Auditor and also with the appointed Investment Manager.

Ensuring financial information and reports are prepared in a timely manner and sent to the Trustees ahead of Trustee meetings, these ordinarily take place five times a year.

**Administration and Office Management**

Responsible for providing advice and support to the Trustees, this will include agreeing meeting agendas and papers with the Chair and distribution of papers.

To support Trustees meetings. This involves preparation of meeting minutes and implementing decisions. To provide advice to Trustees as required to assist them in fulfilling their responsibilities.

Responsibility for supervising the part-time administrator ensuring their tasks are effectively undertaken.

Maintaining the Trust’s website and online presence will involve liaison with the IT support provider.

Ensuring the Trust’s office is well run, robust procedures are in place and working effectively.

**PERSON SPECIFICATION**

**KNOWLEDGE AND EXPERIENCE**

**ESSENTIAL (E) OR DESIRABLE (D)**

Proven experience in and able to demonstrate understanding of Trustee and/or Board support.

E

Proven financial management experience, production of reports and oversight of financial processes and procedures.

E

Proven experience of maintaining records, preparing reports and timely submission of information.

E

Proven experience of liaising with external organizations and professional advisors, such as auditors and / or solicitors.

E

Proven experience of line management or supervisory responsibilities.

E

**SKILLS AND EXPERTISE**

Ability to engage with and influence a wide range of people

E

Proven ability to resolve problems and manage conflicting expectations

E

Strong interpersonal, verbal, and written communication skills.

E

Good computer skills, experienced in using Microsoft Office.

E

**ATTRIBUTES**

Ability to appreciate, empathise with, and support the values and objectives of the Trust.

E

Well organised, able to prioritise workload and use own initiative

E

Imaginative, flexible, and creative approach, willing to take responsibility for small as well as and large matters.

E

Relational in approach, personable and able to interact well with people at all levels

E

**Job Types**: Part-time, Permanent
Part-time hours: 10 per week

**Salary**: £10,656.00-£11,250.00 per year

**Benefits**:

- Flexitime
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Salisbury: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

Work Location: In person

Application deadline: 21/06/2023