Administration and Finance Assistant

3 weeks ago

London, United Kingdom A to E Training & Solutions Ltd Full time

**Job Purpose**

The purpose of this role is to coordinate and support the essential business functions of the head office of a national training provider. The post hold will be part of a team, responsible for providing Administration Services, Operational Support, Business Development, and Finance functions within the organisation. Each member of the team will share areas of responsibility to enable the functions to deliver to the needs of the business and permits agility, flexibility and overall efficiencies.

You will get on the job training and mentorship, the opportunity to gain and grow across the various functions.

This will include (and is not limited to):

- Provide the head office, staff, and clients with the highest possible level of administrative support in keeping with the ethos and strategy of the Company
- Support the provision of the Business Development function; creating opportunities for value from customer, markets and relationships
- Support the organisations’ Human Resources function including: Recruitment and selection and Induction and mandatory training programmes, maintain HR databases and prepare reports in relation to HR compliance
- Coordinate the deployment of the organisation’s resources; equipment and workforce to best achieve organisational objectives
- Support the delivery of the finance function utilising the organisations’ accounting system to maintain company accounts to a high standard

**Duties and responsibilities**

**Administration**
- Manage and prioritise administration workload and deliver on agreed administration targets and objectives with support and supervision
- Adhere to organisational administration processes to support the effective delivery of a high level of service delivery
- Receive and manage enquiries in writing, on the telephone and in person to a high standard
- Enhance the efficiency and quality of support and service provision by working autonomously and within the team
- Secretarial support for the Executive Chairman, Chief Executive Officer & Board of Directors

**Business Development**
- Support the Business Development & Support Services Manager with implementing new marketing strategies and projects
- Support the Business Development & Support Services Manager with tender processes for both new and current clients.
- Be aware and mindful of competitors and new channels of selling / opportunities
- Support the maintenance and updating of the Company’s website and social media platforms
- Support the development of marketing material as directed by the Business Development and Support Service Manager
- Support the Company with the implementation of new services, products and verticals
- Work collaboratively within own team and externally in delivering the wider business development strategy

**Finance**
- Support the creation of sales invoicing
- Conduct credit control as directed by the Leadership Team and Director of Finance
- Record receipts and payments
- Support the reconciliation of accounts
- Assist with the preparation of monthly accounts
- Liaise with the company’s payroll provider
- Take payments over the phone, in person and in writing and record these accurately according to Company policy and procedures
- Assist with end of month reconciliation of expenditure as directed by the Leadership team and/or Director of Finance

**Operations/Logistics**
- Planning and implementation of equipment movement
- Organise and maintain an accurate database of instructor allocations
- Utilise the organisations Training Management System to record and support the operations/logistics function; resource management, scheduling, reporting, and forecasting

**Self-management**
- Manage and prioritise workload and deliver on agreed targets and objectives
- Be pleasant and courteous at all times whilst maintaining the core values
- To represent the company professionally at all times
- Have a flexible approach to working patterns

**Other**
- Be willing to work flexibly including weekends
- Be prepared to attend meetings and training outside of normal hours.
- Be prepared to travel in undertaking role
- _To be aware of and adhere to:_
- All company policies and procedures
- _Section 7 and 8 of the Health and Safety at Work Act_
- _GDPR (2019)_
- _Other relevant legislation and agreed practice/policy_

The Company has an Equal Opportunities Policy and specific regard should be taken of its content in relation to the treatment of employees or potential employees.

**Salary**: £23,000.00-£25,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Sick pay
- Transport links

Schedule:

- Monday to Friday
- Overtime
- Weekend availability

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 18/09/2023

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