Office Assistant, Modern Apprenticeship

7 months ago

Glasgow, United Kingdom Gilson Gray Full time

**About Gilson Gray**

We are a comprehensive law firm, offering expert legal, property and financial services. We are a team of highly-skilled, award-winning professionals who are committed to helping our clients achieve their goals in every area of the law. We are proud to be a part of one of the most prominent and modern legal firms in Scotland. We are Gilson Gray.

Based in Edinburgh, Glasgow, Aberdeen, Dundee, North Berwick and Lincoln we focus on ensuring we provide the highest level of advice and ongoing service to our clients. We are ambitious and pride ourselves in looking after our clients personally and providing the highest standard of service.

This role would be based in our Glasgow office.

**Our Team**

The Facilities and Front of House team are the first point of call for Gilson Gray. If you are hardworking, enthusiastic, caring and fun we would love to hear from you.

**The Role**

The role will primarily focus on supporting the smooth running of the Glasgow office. We require an enthusiastic and dynamic individual who will carry out office duties including distributing and collecting mail, arranging meeting rooms and covering reception and client calls as required.

In this role, we will support you to achieve a Modern Apprenticeship SCQF Level 6 qualification in Business and Administration. You will receive time during working hours to complete your learning outcomes. This is a fixed term contract for 12 months which may lead to the offer of a permanent position.

As an Office Assistant at Gilson Gray LLP you’ll be responsible for:

- Covering reception including lunch, holidays and sickness
- Answering telephone calls and directing them to the correct people
- Scanning and photocopying documents
- Dealing with AML documents
- Preparing meeting rooms including replenishing them after meetings and ensuring refreshments are available
- Ordering office and kitchen supplies
- Ordering lunches for meetings
- Coordinating glass collection and waste bags
- Arranging taxis, couriers and train tickets
- Organising and distribute the mail, including using the franking machine
- Arranging new start passes
- Recording deliveries and visitors
- Recording messages, calls and faxes
- Setting up conference calls
- Arranging maintenance staff when required
- Ensuring the office is kept tidy
- Delivering mail internally and externally
- Other ad hoc duties and administrative duties when required

**Required Knowledge and Experience**
- Previous customer service experience
- An understanding of Microsoft Office systems, including Outlook, Word and Excel.
- Be able to show that you are well-presented and able to speak with colleagues and clients in a confident, professional manner
- Have the ability to follow instructions carefully and ask questions to check your understanding.
- Have the ability to work without direct supervision and make decisions about organising and prioritising tasks.
- Have the ability to work in a busy, fast-paced environment, where priorities may change quickly.
- Have a flexible approach to work and a willingness to help.

**Job Types**: Full-time, Apprenticeship

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Health & wellbeing programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work Location: In person

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