Secretary & Receptionist (Ftc)

2 weeks ago

Birmingham, United Kingdom Barnett Waddingham Full time

Overview:
**Do you have previous office administration, secretarial/reception or customer service experience?**

With over 1500 across 9 UK offices, we are proud to be a leading independent UK consultancy at the forefront of risk, pensions, investment and insurance. Each individual delivers on our shared values and our commitment to ensuring the highest levels of trust, integrity and quality. We aim to continue our growth by recruiting talented and committed individuals with the desire to learn and develop. We strive to employ colleagues who share our values and can bring special skills - enhancing the service that we provide to our clients.

**We are recruiting for a Secretary and Receptionist for the Birmingham office to support with both back office and front office activities. This is an office-based role with some flexibility.**

The role of our business area (Secretarial and Operations) is to provide central administration support services to all business areas, employees, and Partners at Barnett Waddingham. In order to provide these services our network of teams include various roles, with all positions united in delivery of professional support services, aligning with the growth and success of firmwide business objectives. The purpose of this role is to provide key and fundamental Secretarial central services in our local office team. In addition this role will help support other secretarial services roles or projects, where required, assisting the wider business area objective of delivering high quality services to the business.

This role reports to the Secretarial Team Supervisor and Regional Office Manager or to the Regional Office Manager and Secretarial Services Manager according to the office Secretarial team structure.

**Responsibilities**:

- Processing Incoming/Outgoing post, scanning of documents and distribution to relevant people or teams. Ensuring safe practice of mail handling is followed.
- Claiming and processing Secretarial service requests from our Secretarial TickIT system (request log). This will include processing requests including but not limited to;
- Arranging couriers
- Making travel and accommodation bookings for employees
- Creating purchase orders
- Document processing, including printing, sorting, formatting and binding
- Billing requests
- Monthly Expenses Reconciliation for Secretarial Management Team and other colleagues as required.
- Stationery stock control and ordering for the Local office.
- Secretarial Team Meeting arrangements; booking/calendar invites, agenda preparation with local team, taking minutes and sending out in timely manner.
- Secretarial support to Secretarial Team/Additional Project Work.
- Any other reasonable task as advised from time-to-time.
- Support, Implement and Maintain Information Security procedures and activities in accordance to Barnett Waddingham’s Information Security Policy.

The above is intended to describe the general nature and responsibilities of the role and is not intended to be an exhaustive list of all duties or responsibilities of employees in this role

Qualifications:

- Experience of previous secretarial or administration roles, or ability to demonstrate a clear understanding of processes required
- Experience of using database systems
- Maths and English GCSE standard or equivalent
- Experience of working in professional services environment, or ability to demonstrate a clear understanding of culture, behaviour and conduct required
- Flexible and tailored approach in providing assistance support to a larger Secretarial Team
- Previous experience in Billing, Expenses Reconciliation preferred, but not necessary
- Ability to maintain professionalism in all matters, as well as being flexible in their working pattern
- Discretion and confidentiality are essential attributes required in service delivery
- Experience using customer service ticket requests systems an advantage
- Experience using soft phone systems and internal messaging systems desirable

What's in it for you?:
**Core & Flexible Benefits**:

- Competitive discretionary annual bonus
- Core benefits paid for by BW including life assurance, group income protection, private medical cover and 25 days holiday per year with holiday trading
- A generous pension scheme where we contribute 8% of your salary from day one of your employment
- Employee Assistance Programme to support you and your family through any concerns or challenges you may experience
- A comprehensive range of voluntary benefits to suit your life stage and lifestyle including a tech scheme, cycle to work scheme, dental cover, healthcare cash plan, health assessments, critical illness cover, extension of private medical cover or life assurance to family members, gym membership, travel insurance and a broad range of discounts at hundreds of retailers including supermarkets, fitness centres, travel and leisure companies
- Fresh fruit, hot and cold drinks provided free of charge in all of our offic

  • Legal Secretary

    1 month ago

    Birmingham, United Kingdom Douglas Scott Legal Recruitment Full time

    **Receptionist / Legal Secretary** **£18,000 - £21,000** **Office Based** **Birmingham City Centre** I’m delighted to be working with a highstreet firm in Birmingham, who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Receptionist / Legal Secretary to their team in Birmingham City Centre....

  • Medical Secretary/receptionist

    1 month ago

    Birmingham, United Kingdom Greet Medical Practice Full time

    Medical secretary/Receptionist 20 hours per week / flexible GP practice 6,000 patients **Looking for somebody with experience with** - IT - knowledge of EMIS Web - Docman - choose & Book. - experince with seraches - GP Team Net. - Iplato Refresh training can be given in practice for the above. **Job Types**: Part-time, Temp to perm Contract length: 12...

  • Secretary/ Receptionist

    1 month ago

    Birmingham, United Kingdom Talk Staff Recruitment Full time

    We are working with a fantastic and successful client, based in Birmingham who are looking for a Secretary/ Receptionist to join their team on a permanent basis. You will meet and greet clients face to face as well as provide support within the office. **To be considered for the Secretary role, you'll require the following essentials**: - Excellent...

  • Receptionist

    2 weeks ago

    Birmingham, United Kingdom Hooray Recruitment Full time

    **Want to work in a fast-paced Professional Services environment where you can make an impact? Do you have excellent customer service and administration experience, looking for the next step in your career? Are you looking for a temporary opportunity that can provide you with a variety of experience that can help with your professional development?** **Yes?...

  • Medical Secretary

    4 weeks ago

    Birmingham, United Kingdom Scott Arms Medical Centre Full time

    Job description **Company description** We are a dynamic and forward thinking large GP Practice. We have a vacancy for a Receptionist to support our existing staff. This is a busy role, duties include front of house, receptionist, administrative and telephony duties. **Job Summary** To provide a high quality, responsive secretarial and administrative...

  • Medical Secretary

    4 weeks ago

    Birmingham, United Kingdom Scott Arms Medical Centre Full time

    Job description **Company description** We are a dynamic and forward thinking large GP Practice. We have a vacancy for a Receptionist to support our existing staff. This is a busy role, duties include front of house, receptionist, administrative and telephony duties. **Job Summary** To provide a high quality, responsive secretarial and administrative...

  • Temporary Receptionist

    1 month ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Various ongoing temporary receptionist opportunities!** **From £9.50-£10 an hour** Bell Cornwall Recruitment is currently recruiting for various exciting temporary receptionist roles working for well established clients in Birmingham across a range of sectors. We have temporary and permanent roles available. **Receptionists may be required to**: -...

  • Secretary

    7 days ago

    Birmingham, United Kingdom Hooray Works Ltd Full time

    Do you have previous secretarial or office admin experience but are looking for a more varied role? would you like to work for an employer who offers career opportunities but who are also one of the best employers for wellbeing in the country? Are you someone who likes working in a team to deliver a high-quality service? Wonderful - please get in touch.This...

  • Real Estate Secretary

    3 days ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Real Estate Secretary** **Birmingham City Centre** **Up to £30,000** - **Are you an experienced Real Estate Secretary, looking to join an International Law Firm in their Birmingham City Centre Offices?** **Bell Cornwall Recruitment have a fabulous and rare opportunity for you!** In this role, you will be providing secretarial and administrative...

  • Medical Secretary

    1 month ago

    Birmingham, United Kingdom Cofton Medical Centre Full time

    We are looking for an enthusiastic individual, who is highly organised, proactive and with a keen eye for detail, to join our friendly team in Birmingham as a full-time Medical Secretary. **Main duties of the job** The main duties of the role will include providing comprehensive administrative and secretarial support to Doctors, Nurses and other members of...

  • Receptionist

    2 weeks ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Receptionist** **£20,000** **Birmingham** **BCR/TH/10877** - Bell Cornwall Recruitment are looking for a professional and personable Receptionist to join a well-established Law Firm based in Birmingham City Centre. The role involves Reception, Administration and Typist responsibilities so will offer variety and enable you to further develop your...

  • Corporate Receptionist

    3 days ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Corporate Receptionist** **Birmingham** **Salary: £20,000 - £23,000** **Ref: NT/BCR/10365** The Role: - To monitor and manage the reception inbox - Welcoming visitors into the reception area in a polite and professional manner - Dealing with incoming and outgoing post - Managing meeting rooms and catering requirements when necessary - Must be...

  • Corporate Receptionist

    3 days ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Corporate Receptionist and Administrator** **Birmingham City Centre OR Shirley** **Prestigious Law Firm** **From £20,000** Are you a corporate Receptionist and Administrator looking for your next exciting challenge? If so then Bell Cornwall Recruitment may have the right opportunity for you. Our client is looking for an experienced Administrator and...

  • Front of House Receptionist

    5 days ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Front of House Receptionist** **Birmingham City Centre** **£20,000 - £23,000** Bell Cornwall Recruitment have a fabulous opportunity for an experienced Front of House Receptionist to join a well established Law Firm in Birmingham City Centre! **The role**: - Based in the main reception area, you will be the first point of contact for all guests and...

  • Receptionist

    2 weeks ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Salary**: £20,000 - £23,000 Location: Birmingham City Centre Reference: BCR/KM/10627 Bell Cornwall recruitment have an exciting opportunity for a Receptionist to join a leading Law Firm based in Birmingham City Centre. We are looking for a positive, proactive and enthusiastic individual who thrives on helping people. **Responsibilities** - Be the...

  • Senior Secretary

    3 days ago

    Birmingham, United Kingdom Hays Specialist Recruitment Limited Full time

    Senior Secretary position, paying up to £31,000 depending on experience, and hybrid working **Your new company** You will be working for a full-service international law firm who provide insight at the point where law, business and government meet. This organisation is renowned for handling corporate, contentious and regulatory, commercial, IP, and...

  • Corporate Receptionist

    1 week ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Corporate Receptionist** **Birmingham** **Salary: £20,000 - £23,000** **Ref: NT/BCR/10365** The Role: - To monitor and manage the reception inbox - Welcoming visitors into the reception area in a polite and professional manner - Dealing with incoming and outgoing post - Managing meeting rooms and catering requirements when necessary - Must be...

  • Temporary Receptionist

    1 week ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Various ongoing temporary receptionist opportunities!** **£10.90/hour upwards** These roles offer a great chance to gain experience within a corporate environment, and a chance to build your CV whilst making money! **Receptionists may be required to**: - Greet visitors, delivery drivers and couriers and create a welcoming environment - Answer phones,...

  • Corporate Receptionist

    2 weeks ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Corporate Receptionist** **Birmingham** **Salary: £20,000 - £23,000** **Ref: NT/BCR/10365** The Role: - To monitor and manage the reception inbox - Welcoming visitors into the reception area in a polite and professional manner - Dealing with incoming and outgoing post - Managing meeting rooms and catering requirements when necessary - Must be...

  • Senior Receptionist

    3 days ago

    Birmingham, United Kingdom Hooray Recruitment Full time

    **Are you someone who likes interacting with customers? Are you friendly, professional and highly organised? Do you have experience as a Receptionist and are looking for a step up? Great - this is a rare role so please send me your CV** This UK wide financial services company are looking to add a Senior Receptionist to their growing Birmingham office....