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Operations & Logistics Assistant

3 months ago

Gosport, United Kingdom Clipper Ventures Plc Full time

**LOCATION **GOSPORT, HAMPSHIRE***

**SALARY **£27,000 TO £30,000 PRO RATA DEPENDENT ON EXPERIENCE***

**DEADLINE FOR APPLICATIONS **15 MAR 2024***

**1. Job Title**: Operations & Logistics Assistant

**2. Reporting to**:Operations & Logistics Manager

**3. Location**: Weevil Lane, Gosport, Hampshire

**4. Terms**: Full Time

Notice period 2 months

**5. Salary**: £27,000 to £30,000 pro rata DOE

**6. Purpose of role**:

- Being a member of the Clipper Race Office team, you will primarily support the Operations & Logistics Manager with administrative tasks in preparation and during the Clipper Round the World Yacht Race and also assist the wider Clipper Race Office team in any other departments as required, within Clipper Ventures.

**7. Key responsibilities / accountability**:

- Management of ordering, distribution and stocktake of all technical clothing for staff and over 750 Race Crew during the Clipper Race.
- Management of all Staff transfers, flights, accommodation, and vehicle hire during the Clipper Race and for any other Clipper Ventures specific events.
- Management with Event Safety Management Plans (ESMPs) and risk assessments for each Clipper Race stopover and for any other Clipper Ventures specific events.
- General driving duties while in the UK and overseas.
- Participate in Race Office watch system which provides cover 24/7 to the yachts whilst racing.
- General assistance to all Clipper Ventures departments in the UK and overseas.
- Management of the purchase of crew satellite communications on board the fleet, taking orders and payments.
- Clipper Race administration relating to immigration / customs / incident reporting / victualling, etc.
- General assistance in stopovers (including gas bottle runs / berthing requirements / refuelling operations / delivering maintenance spares / transporting sails, etc.)
- Assistance with set-up and pack down of Race Village branding in stopovers and for any other Clipper Ventures specific events.
- May be required to support other divisions and functions of Clipper Ventures Plc not specifically stipulated within this description.

**8. Experience, qualifications and key skills required**:

- Aged over 25 for purpose of hiring multi-sized vehicles.
- Have a valid Right To Work (or sufficient visas) to be able to work in the UK.
- Ability to gain various visas for overseas travel (typically, Europe, US, Australia, China, etc.)
- Must have UK driving license (held for minimum 1 year).
- Able to work well under direction.
- Good written, administrative & communication skills.
- Competent in Microsoft Office 365, Excel, Word and Powerpoint.
- Willing to undertake overseas travel (during 11-month race cycle) and work out of hours whilst in UK and overseas.

**9. Behavioural competencies and personal qualities required**:

- Excellent attention to detail.
- Punctual and committed.
- Organized with experience with excel and spreadsheets.
- Willingness to learn about sailing.
- Enthusiastic, energetic, and with an analytical mind
- Positive, can-do attitude.
- Resourceful and resilient.
- Willing to work as part of a team but also proficient at meeting your own deadlines.
- Reliable and flexible.
- Results driven.
- Friendly and approachable.

**10. Package**
- 25 days annual leave pro rata plus statutory bank holidays and one volunteer day.
- Cycle to Work scheme.
- Company pension scheme.
- Travel subsistence.
- Company phone and laptop.
- Company branded uniform.

**HOW TO APPLY