Purchasing Assistant

6 months ago


Birmingham, United Kingdom CSI Full time

**Job Title**:
**Purchasing Assistant**

**Department**:
Commercial

**Reporting To**:
Abigail Illingworth

**Location**:
Remote

**Working Hours**:
37.5

**Travel Required**:
Occasional travel to the office

**DBS Check Required**:
Yes

**Version control/date**:
1.0

**Job Purpose**

The Purchasing Assistant is responsible for assisting the Purchasing Manager in carrying out all duties associated with the Purchasing and Sales Support Function.

The primary job responsibilities include:

- Processing 3rd party and managed service purchase requirements
- Provide a high level of support in all aspects to the Internal technical and sales teams
- Maintaining key supplier relationships

**Key Accountabilities**
- Liaising with suppliers and the sales team to assist with proposals and procurement of multi-vendor IT requirements
- Maintaining and delivering accurate order status information to the sales team and end users until fulfilment
- Invoicing orders and pricing reconciliation, also ensuring accurate documentation and records are kept for audit purposes
- Handling any supplier, customer or Internal team queries
- Filing and archiving procurement documentation
- Using various on line supplier portals and tools to offer discounted pricing and financing options to end users including preparing finance lease quotations
- Establishing and maintaining Internal hardware and software contracts and subsequent renewals
- Working closely with Internal teams to maintain the contract renewal and asset database
- Liaising with suppliers and Internal teams to assist with contract renewal pricing
- Maintaining and delivering accurate information to Internal teams
- Monitor and complete contract close, extension or renewal as appropriate
- Consolidation of contracts and vendor renewals to achieve economies of scale and ease of administration

**Skills and Experience**:
**Essential**
- Able to work accurately in a fast paced environment
- Articulate
- Commercial mindset
- Interested in developing a career in Purchasing and Procurement
- Flexible and able to prioritise.
- Self starter
- High degree of drive and commitment

**Desirable**
- Knowledge of sales procedures
- Knowledge of multi-vendor contract management
- Knowledge or experience in an MSP/IT environment

**Person Specification**:

- Promote and live the CSI values; Think Client, Deliver Exceptionally and Excel Together
- Excellent communication skills, both written and verbal
- Professional appearance, well-mannered and a constructive attitude in all work-related matters
- Ability to handle multiple tasks and prioritise work to maintain required productivity levels
- Willingness to research and self-study to keep skills relevant
- Self-motivated, flexible in approach, enthusiastic team player
- Strong rapport and relationship building skills with internal/external customers
- Strong sense of responsibility and accountability, results driven
- Methodical in approach with sound analytical and problem-solving skills, and keen attention to detail
- Enjoys a challenge


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