Payroll & Finance Administrator

At Trustmarque, our vision is to enable organisations to harness the power of digital technology. For over 30 years, we have helped organisations in the public and private sectors to work smarter, run their business more effectively and unlock the value of their IT investments.

Our mission is to support our customers to buy and use innovative technology to positively impact local communities across the UK. We’re always evolving to keep up with the pace of change - to understand the technology solutions, licensing options and methodologies. Our customers come to us time and time again for collaborative transformation that helps them make better IT decisions for long-term success.

Our people are at the heart of our customer-centric business and we have company values which have been defined by our people - About us - Trustmarque. There’s never been a better time to join Trustmarque, we are growing and investing and you can play your part in influencing the future of IT in the UK.

**Job Summary**

The Finance and Payroll Administrator will play a key role within the Trustmarque Finance Department, ensuring the coordination and management of all payroll related activities in-line with the monthly payroll deadlines as well as other finance administration tasks. The role is ideal for an energetic professional who will be responsible for a wide range of administrative duties and able to work independently with little supervision.

**Accountabilities and main responsibilities**
- Act as the key point of contact for all payroll related matters to support the business and to ensure Trustmarque can manage payroll in-line with the monthly deadlines.
- Gather and collate monthly overtime payments from Finance Business Partners
- Work with Finance Business Partners to collate the quarterly bonus/commission payments.
- Take responsibility for collating all additional payments into the supplier provided template to submit on a monthly basis in-line with the payroll processing timelines.
- Proactively manage the payroll mailbox, providing information and answering employee questions about payroll-related matters.
- Deal with payroll queries from across the business and refer them to the relevant stakeholder/contact as required.
- Calculate the holiday entitlements for leavers on a monthly basis using the payroll system to manage the submission of any additional payments or deductions.
- Support the finance team with conducting payroll checks on reports received from the payroll provider to ensure accuracy of the monthly payroll.
- Support and liaise with the HR team to ensure that changes to the monthly payroll are processed on timely basis
- Manage the leaver’s process ensuring to update the payroll system as required to provide final payslips/P45’s to leavers.
- Gather data reports from other parties such as pensions or benefits providers to submit as part of the monthly payroll process.
- Mange the distribution of payroll output reports ensuring to share the relevant reports with internal and external stakeholders.
- Gather and process information for reports.
- Gather and input data for several financial spreadsheets.
- Work alongside the accounts payable/receivable teams to help with administration of various invoicing portals
- Assist with all cashbook allocations
- Assist with accounts payable/receivable teams as required
- Support the production of annual Form P11D statements

**Essential**:

- Payroll or administration experience.
- Excellent verbal and written communication skills.
- Attention to detail and strong numeracy skills.
- Manage multiple tasks and conflicting priorities ensuring effective delivery of the monthly payroll process in line with deadlines.
- Form effective professional relationships.
- Strong customer service.
- Problem Solving.
- Knowledge of Microsoft Excel, Outlook, Word and PowerPoint.

**Desirable**:

- A positive outlook, being both energetic and approachable.
- Integrity, honesty and trustworthiness.
- Self-motivated and uses own initiative.
- Process and deadline driven.
- Team payer.

**Values & Behaviours**

The individual must be able to demonstrate that they embody the following Trustmarque Behaviour and Values:

- Share Ambitions
- Strive to Improve
- Be Diverse and Inclusive
- Embrace Change
- Demonstrate Integrity

**Standard benefits**

As well as competitive rates of pay, we offer 25 days holiday (rising to 27), 2 volunteering days and 1 personal day plus bank holidays. We also provide a substantial benefits package which includes a company-matched pension, life assurance, enhanced parental leave policies, the option to buy extra leave, a cycle2work scheme and more.