Personal Assistant

1 month ago


Ruislip, United Kingdom OpenSquare Glazing and Design Limited Full time

The role will be to support a director with the day to day running and organising in the company.

**Main Accountabilities**
- Co-ordinate the workload and business of the Director.
- Contribute to the effective running of the Directors' senior management teams by setting up and maintaining systems and processes to enable the smooth running of the services.
- Line management responsibility for the Panel Coordinator; ensuring effective coordination of key operational meetings and providing cover for this role in absences.
- Manage the mailboxes
- Respond to correspondence in a timely manner, follow up on pending matters and delegate actions to the relevant people with limited direction.
- Manage the diaries of the Directors, arrange schedules and forward plan whilst balancing the time and competing priorities to maximise effectiveness.
- Support the Directors with the production of strategic documents and correspondence
- Support all operational meetings relevant to the Directors; take accurate minutes, circulate agendas and associated papers in a timely and efficient manner.
- Support the wider Executive Support Team, provide cover for the Personal Assistant when absent and assist the Executive Assistant with Chief Executive and Board matters if necessary.

**Experience needed**
- Proven experience of extensive business or Personal Assistant support to a director level **(Essential)**:

- Experience and demonstrable understanding of the key tasks required to provide direct support to Director level **(Essential)**:

- Experience of dealing with confidential, private, and sensitive information **(Essential)**:

- Proven record of detailed, accurate and timely minute taking **(Essential)**:

- Educated to A level/NVQ3 standard or equivalent **(Essential)**:

- Relevant professional qualification - or working towards this **(Essential)**:

- Previous knowledge and understanding of the care **(Desirable)**:

- Ability to assess information and provide recommendations based on own judgement **(Essential)**:

- Excellent organisational skills and ability to prioritise workload to meet key deadlines **(Essential)**:

- Ability to professionally challenge others appropriately **(Essential)**:

- Ability to prioritise own work with mínimal supervision, manage conflicting priorities to achieve targets and deadlines **(Essential)**:

- Advanced written and verbal communications skills **(Essential)**:

- Knowledge of a variety of software packages, such as Microsoft Word, Outlook, and PowerPoint(essential).

**Job Types**: Full-time, Part-time, Permanent, Temporary contract

**Salary**: £22,000.00-£30,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Work from home

Schedule:

- Monday to Friday
- Overtime
- Weekend availability

Supplemental pay types:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Ruislip: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: PA to the director


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