Personal Assistant

2 weeks ago

Congleton, United Kingdom Franklyn Full time

We are on the lookout for an office-based Personal Assistant to join our dynamic and fast-paced team. Working closely with the Practice Manager on an administrative and operational basis.

**Key Duties**:

- Aid with the impeccable management of diaries.
- Co-ordinate communications including taking and screening calls, relaying messages, maintaining reminders, and interacting with high net-worth clients and senior executives when required.
- Ensure all client communication stored and evidenced appropriately.
- Assist with the management of the client record management system for all aspects of our clients.
- Co-ordinate Director & Management attendance at internal and external events such as hospitality, golf days, fund raising events, incentive events ensuring they are fully briefed and prepared for the expectations of them.
- Arrange travel and accommodation as and when required.
- Liaise with the Company Drivers and co-ordinate their diary for chauffeur requirements for meetings and events.
- Manage personal fleet vehicles with insurance, servicing, MOT’s etc.
- Manage provisioning across numerous properties including insurance, maintenance, rental turnarounds etc.
- Uphold a high level of confidentiality and professionalism among staff, clients, and professional key stakeholders whilst projecting a professional image in both appearance and attitude, providing quality support on time to agreed standards.
- Administrative duties such as post, scanning, saving documentation in client records and filing.
- Assisting the Practice Manager with any other ad hoc tasks when required ranging from facility management, event management to general administration.

**Skills & Experience**:

- Faultless interpersonal skills, assertive whilst friendly with a professional demeanour.
- Impeccable face-to-face and telephone client interaction skills and ability to build rapports swiftly with all manner of personalities.
- Impeccable written communication skills.
- Excellent organisation skills.
- Excellent Microsoft Office skills, with an ability to adapt and learn the use of internal systems and databases.
- Good at managing own workload and ability to prioritise tasks whilst retaining a high level of attention to detail in a fast-paced environment.
- Good time management with the ability to multi-task and change focus throughout the day when necessary.
- An ability to remain calm when faced with conflicting demands.
- Highly self-motivated, attentive and demonstrates a can-do attitude.

**Key Requirements**:

- Proven record as personal assistant or be able to prove that you are able to meet the above criteria.
- Fully office based.
- Hold a full UK Driving Licence.

**Location**:

- Congleton, Cheshire, CW12.

**Salary** - DOE

**What's in it for you?**

Life at Franklyn comes with the following benefits:

- Contributory pension scheme (after 3 months continuous service).
- Death in service (after 6 months continuous service).
- Critical illness cover and income protection (after 2 years continuous service).
- Private medical insurance (after 5 years continuous service).
- 29 days holiday inclusive of any bank holidays.
- Quarterly team events.
- Support with professional development if desired such as further qualifications.
- Access to your own financial adviser.

**Job Types**: Full-time, Permanent

**Salary**: Up to £28,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private medical insurance
- Referral programme

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 2 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

Reference ID: Personal Assistant

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