Exams Officer

3 days ago

StokeonTrent, United Kingdom Empowering Learning Full time

**It is non-negotiable that you need to have had experience working in a UK secondary school with the exams system. Unfortunately due to the different mechanisms of exam systems the school can not consider applicants who's experience has been at a school outside of the UK.**

**For this Exams Officer role YOU MUST**:
**Have a DBS on the update service**

**Be able to start in the next couple of weeks**

**Have a thorough knowledge of the exams system in secondary schools.**

**Purpose of the Exams Officer job**:

- To be responsible for all aspects of the organisation of internal and external examinations, including the recruitment, training and deployment of invigilators and the security of examination papers, in line with JCQ requirements; and the effective distribution of certificates.
- To further develop expertise in the software used by schools for examination entries and assessment.

**The schools for this Exams Officer role**:

- **Opened in 2017 and is now operating at full capacity**:

- **Around 1050 students**:

- **Outstanding Ofsted**:

- **41% Students Pupil Premium**

**Key relationships**:
All members of staff (Teaching, Safeguarding team, Pastoral team, SENCO, SLT) students, parents, and external exam boards.

**Please note that whilst this job description gives an indication of the key responsibilities, it is not intended to provide an exhaustive list of this Exams Officer role.**

**Main accountabilities of this Exams Officer role**:

- To prepare school and student examination timetables for internal and external examinations.
- To produce examination invigilation lists as required.
- To be responsible for the registration of pupil external examination entries with the examination boards, ensuring that every student is entered for every examination with Special Consideration arrangements applied for as appropriate.
- To be responsible for the collation, analysis and distribution of all external examination results.
- To be responsible for the recruitment, co-ordination, training and deployment of exam invigilators as part of the agreed system for the school.
- To be responsible for an agreed budget.
- To update policies pertaining to examinations.
- To be responsible in ensuring key staff are updated on changes to JCQ rules and regulations.
- Assist with the development of appropriate reports, school profiles and other sources of information on performance for the school.
- Assist the Senior Leadership Team, to develop appropriate performance targets for the school as required.
- To develop plans/strategies for future implementation
- Co-ordinate and oversee the gathering of relevant data for the OFSTED and other external inspections.
- To assist the Senior Leadership Team to organise examination presentation events.
- To organise and collate all the examination information for the ‘Results Days’.
- Be responsible for the accuracy, confidentiality and security of data produced by self and other people.
- To be responsible for the creation and maintenance of appropriate data collection structures for staff.
- To work as part of a team to support colleagues and contribute to the vision and ethos of the school.
- To undertake personal development to improve own practice
- To assist with pupil welfare duties including the supervision of students at lunchtime under the agreed system for the school to ensure the safety and welfare of pupils.
- To assist with school administrative duties including exam invigilation as part of the agreed system for the school.
- Through personal example, open commitment and clear action, ensure diversity is positively valued, resulting in equal access and treatment in employment, service delivery and external communications.
- To liaise with and support the SENCo and ensure data consistency within the system.
- To work with teaching staff to ensure accuracy of examinations data.
- To prepare and deliver training to staff regarding examinations matters.
- To deputise for the Data Manager and other members of the Data team, as required.

**All employees in the Trust are expected to**:

- Support the vision, values and objectives of the Trust and demonstrate a collaborative, team working approach to school and Trust improvement
- Take appropriate responsibility and action for safeguarding, be aware of confidential issues and maintain as appropriate
- Be aware of and comply with policies and procedures relating to child protection reporting all concerns to an appropriate person
- Promote and act in accordance with the Code of Conduct and all school / Trust policies including the Health and Safety Policy, Equality Policy and Data Protection Policy
- Effectively represent the Trust when liaising with contractors and outside agencies/organisations
- Demonstrate tact and diplomacy in all interpersonal relationships with the public, pupils, parents and colleagues
- Take responsibility for personal professional growth and development, keeping up-to-date with national

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