Racu: Security Vetting Officer

6 months ago


Manchester, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 324151**Salary**:

- £33,104 - £34,694- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer- HMPPS Band 5**Contract type**:

- Permanent**Type of role**:

- Security**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- These positions are based at NPS 5TH Flr West Oakland House Manchester, M16 0PQ and Shared Service Centre Newport, NP20 9BBAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Job Title**: Security Vetting Officer - Personnel Security Vetting Team

**Directorate**: Directorate of Security

**Band**: 5

**Overview of the job**

The post holder provides verbal and written advice to senior and recruitment managers in the central Ministry, as well as providing information which contributes to submissions, appeals and PQs.

The job role involves close, regular liaison and discussion with recruiting managers and Shared Services vetting teams to ensure any risk to HMPPS is effectively managed. It also involves partnership working with a number of internal and external stakeholders including the police and other criminal justice agencies.

This post will be based in Newport or Manchester within one of our vetting hubs. On occasion there may be a requirement to travel for a location other than your base location for full team/unit events.

**Summary**

The Security Vetting Officer works as a member of the Personnel Security Vetting team. This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS; it contributes to the management of corporate risk in compliance with agreed policy and procedures.

To ensure all applicants are evaluated on a consistent basis and providing cover for colleagues to ensure business continuity in their absence, making decisions in consultation with the Head of Team where necessary.

Review and respond to appeals from applicants refused vetting for HMPPS and Ministry of Justice appointments within agreed timescales.

To maintain, review and update the record of staff dismissed and workers excluded held on the HMPPS Exclusion List as required in a timely manner.

Contribute to the overall operation of the Personnel Security Vetting team, the post holder will establish and develop stakeholder partnerships, ensuring the organisation applies best practice in security vetting in the most cost effective manner.

Contribute to the analysis of data on vetting applicants and decisions, identifying trends and patterns which may require revision and change to existing protocols or deliver procedural improvements.

Ensure that all applicants are evaluated in compliance with agreed policy and procedural guidelines, consulting with the Head of Team in more complex cases with wider policy, legal or procedural implications.

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Ensure the quality and consistency of decision making, retaining an evidentiary audit trail and knowledge bank for future referral for both the Ministry of Justice and HMPPS.
- Operate within the Ministry of Justice SLA constraints and turnaround work to contribute to those timeframes being met.
- Direct follow up work for clarification purposes with Shared Services Vetting teams as appropriate.
- Provide fair, consistent and defensible decisions on the suitability of applicants, maintaining the security and credibility of the service.
- Work collaboratively and liaise regularly with a number of key stakeholders including Disclosure Scotland, Disclosure and Barring Service (DBS), Corporate Security Branch, National Security team in Shared Services, recruiting managers and HRBPs.
- Applications under the Guaranteed Interview Scheme (GIS) should be progressed taking into account relevant policy and codes of practice.
- Consider any appeals/representations against a vetting decision whether from an applicant or third party, providing written notification of outcomes in a timely manner ensuring an appropriate audit trail.
- Monitor the storage of critical data and customer information to support decision making and conduct regular reviews to ensure it is stored accurately, confidentially and responsibly.
- End-to-end management of the Digital Vetting process within the Digital Investigation unit.
- The composition of evidence into formal and detailed reports to enable informed decisions around an individual’s suitability for HMPPS employment.
- Work closely liaising with Disclosure Scotland to ensure the efficient and accurate delivery of PNC reports. Ensure the integrity of data through quality checks, updating a local database of all cases wher



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