HR Administrator

Job title: HR Administrator

**Salary**: £10.76 per hour

Job type: Full-time, temporary

Location: Llanelli

Acorn by Synergie is currently seeking a HR Administrator on behalf of their client based in LLanelli. The main purpose of this role is to provide the provision of administrative support to the HR Function, and to provide both written and verbal translation for the department.

Further role responsibilities:

- Assist with the recruitment and selection process for the site
- Place advertisements for roles on the internal notice boards, intranet, company website and any other external media as deemed appropriate
- Liaise with Snr HR Advisor and function Managers to arrange interviews and issue any appropriate documentation as needed
- Attend interview for translation purposes as and when required
- Co-ordination and delivery of our clients induction package for all new starters/contractors (with some potentially large groups)
- Organise inductions for contractors as and when necessary by liaising with the relevant labour provider for contractors.
- Ad-hoc individual inductions at short notice
- Carry out any other inductions for direct employed staff
- Ensure completion of all new starter/contractor paperwork including Right to Work checks of ID's
- At induction, individuals must present their ID/Passport as evidence of Right to Work this is then this must be verified by scanning onto the Keesing system
- Check that all documents for each individual are completed correctly and have been signed and dated by the individual
- Remove the Food Handlers Medical Questionnaire from each pack and send these once a week to be approved by the companies' medical representative.
- When received back these need to be logged and filed
- Set up new starter and contractor personnel files
- Set up the file with all relevant documentation
- Pass to HR Assistant to be entered onto the payroll
- Check documentation that has been provided buy the labour provider
- Check that all documents for each individual are completed correctly and have been signed and dated by the individual
- Chase any missing documents / signatures
- File in the Contractors filing cabinet
- Issuing of clock cards to all new starters/contractors
- Using the companies Time and Attendance system as and when required
- Enter new starters onto any relevant holiday record spreadsheets
- Input any Retail new starters and their holiday entitlements onto the holiday sheet
- Assist with maintaining the new starters/leavers registers
- Distribution of weekly payslips
- Maintain the personnel filing system adopting a file as you go approach
- Providing translation support, both verbally and written to the HR team in relation to activities and processes such as day to day staff meetings and conversations, investigation and disciplinary meetings etc.
- Carry out any other reasonable ad hoc duties in order to support the HR department dealing with general queries

Specialist Skills, qualifications and personal competencies:

- Proven administration skills working in a fast paced office environment
- Strong communication skills and accuracy in work with high attention to detail
- Proficient PC skills with intermediary Microsoft Excel and Word is essential
- Be a team player with a proactive approach and be receptive to change
- Have the ability to manage and prioritise own work load
- Maintain the highest levels of confidentiality/discretion and behave in professional manner at all times
- A flexible approach to working hours with the ability to work independently and additional hours when required to meet business or department demands

Acorn by Synergie acts as an employment business for the supply of temporary workers.