Btr Commercial Services Coordinator
7 months ago
**We’re searching for an incredible BTR Commercial Services Coordinator on 12 month fixed-term basis**
As a Commercial Services Coordinator you will support the Mobilisation, Consultancy and Project elements of the team with report production, putting together presentations, minute taking and recording actions discussed at meetings and supporting the team to achieve deadlines. The role also encompasses working with the teams to design templates and invoice management.
- Want to know more?_
“Since starting my career with urbanBubble I have learnt so much from the team, the wider business and the experiences I have had on different projects. Being a Mobilisation Manager is an exciting and dynamic role which keeps you on your toes and offers a variety of opportunity, learning and innovation.
Kirsty Egginton
- Mobilisation Manager
**What do we offer?**
- Hybrid working
- We offer amazing benefits such as enhanced family leave policies, cycle to work scheme, season ticket loan, Pet lovers Friday, enhanced sick pay, study support and much much more.
- We also offer enhanced annual leave including your birthday day off and a day off when you buy your house - we believe that you deserve to celebrate special moments with your loved ones. Family always comes first at ub
**What will you do?**
- Administration and main point of contact for the Head of Commercial Services and Projects, Senior Mobilisation Managers and Consultancy for reporting, template management and keeping central records of multiple work streams.
- Coordinate status reports from work stream owners and inputs into single view portfolio projects tracker
- Ensure payments have been received with the accounts team on a monthly/quarterly basis as required
- Record minutes and actions from meetings when required and circulate minutes to all relevant parties (including external clients) when required
- Assist with template management, design and version control to ensure only current versions are available
- Assist with the upkeep and scheduled reviewing of key departmental processes in our central learning system alerting the process owners to key legislative changes
- Support with any external client contract generation in line with the relevant Scope of works and contacts agreed as required
- Maintain client details updated and maintain central records of payments of invoices, Property Management Agreements, Consultancy Contracts and Project Stakeholders
- Assist with raising Purchase Orders
- Support the Mobilisation process with the obtaining of important site information and uploading to the relevant central storage point or compliance system as appropriate
**What are we looking for?**
- Excellent oral and written communication skills
- A confident self-starter
- Team player with the ability to work alone and on own initiative
- Strong administration and organisational skills
- Excellent time management skills
- Positive and can do attitude and adaptable#
- Proven track record of working in a fast paced environment.
**Desirable**:
- Project Management CAPM qualification
- Project Coordinator experience
- Administrative and multiple Diary Management experience
- Proficient in use of urbanbubble systems such as databases, Sharepoint, Promapp, Zoho, Track Record and Avetta
**We’re not your usual property company. We’re the North West’s leading property managing agent**
At urbanbubble, we’re redefining the way properties are run through community building, customer care, and innovation. Thanks to our team, that delivers outstanding customer experiences, we’re proud to serve 14,000 residents and growing. We’re looking for bold, ambitious, resourceful team members to manage and create communities. We want to unlimit what our customers expect, whilst unleashing your true potential. So, what do you say - interested?
We are an equal opportunity employer, and invite applicants to contact us to identify any additional support you may need during the recruitment process.
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