Office Coordinator

6 months ago

Sheffield, United Kingdom Acme Arb Ltd Full time

**Job Title **Office Co-ordinator

**Location **Sheffield office

**Hours **Monday - Friday 7.30am-4pm

**Job Description and about us**

We are a people first, customer-centric and innovative business committed to positive impact and interactions with our community.

Our belief is that we have a duty to play our part in improving social and environmental sustainability impacts using our resources, knowledge and experience. To help us to achieve this, we are looking for a highly organised and efficient Office Coordinator to support our business and day to day operations.

We are a Sheffield based arboricultural services company with an extensive range of clients across the public sector, universities, public services and schools as well as the commercial and domestic markets in Sheffield and surrounding areas. We pride ourselves on our expertise, continued professional development of our team and outstanding service levels.

As a key member of our organisation, you will be an excellent communicator that is responsible for a wide range of administrative tasks and will play a vital role in ensuring the smooth running of our daily operations and continued growth across the organisation to support us to exceed our client expectations.
- based duties and have commitment to their own ongoing professional development.

**Job Purpose**
- Ensure the smooth and efficient running of operations across the organisation by providing administrative support, handling day-to-day tasks, and ensuring seamless coordination across the organisation.
- Manage office procedures, maintain records, and act as a pivotal point of contact for internal and external communication
- Optimise productivity and processes, and contribute to the overall success of the organisation by helping to maintain a well-organised and efficient work environment.

**Objectives**
You will play a key role in supporting our team to deliver its mission and strategy, and achieve organisational objectives with the support of the company Director and Managers.

**To do this you will**:

- Ensure the smooth and efficient running of the business and operations across the organisation by providing administrative support, handling day-to-day tasks, and ensuring seamless coordination across the organisation.
- Manage office procedures, maintain records, and act as a pivotal point of contact for internal and external communication
- Optimise productivity and processes, and contribute to the overall success of the organisation by fostering a well-organised and efficient work environment.

**Responsibilities**

**1. Administrative Support**:
**a. **Prepare quotations and customer invoices
**b. **Turn enquiries into sales opportunities
**c. **Office purchasing
**d. **Manage office supplies, equipment, and inventory
**e. **Oversee office maintenance and ensure a conducive work environment.
**f. **Manage the company calendar
**g. **Manage scheduling of vehicle/equipment maintenance/inspections
**h. **Schedule work with clients
**i. **Book subcontractors and hired equipment
**j. **Produce reports as required
**k. **Maintain accurate records
**m. **Support recruitment, onboarding and offboarding processes
**n. **Invoice processing, matching payments and various data input processes via our accounting software

**2. Communication and Liaison**:
**a. **Act as a liaison between teams sharing information as required

**3. Data Entry and Documentation**:
**a. **Using our I.T systems, input and manage data, ensuring accuracy and confidentiality
**b. **Organise and maintain filing systems (physical and digital) for easy retrieval of information.

**4. Research and Assistance**:
**a. **Conduct research and gather information as requested.
**b. **Assist in preparing reports, presentations, or briefs.

**5. Problem Solving and Initiative**:
**a. **Proactively identify areas for improvement and suggest solutions.
**b. **Handle ad hoc tasks and support special projects as required.

**6. Continuous professional development**:
**a. **Show ongoing commitment to own professional development.

**Job Types**: Full-time, Permanent

**Salary**: £24,500.00-£27,100.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Sheffield: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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