Office Administrator

3 weeks ago


Newcastle Upon Tyne, United Kingdom A. E. Robb & Associates Full time

A. E. Robb & Associates is a Building Services Engineering Consultancy providing Mechanical and Electrical design services. We offer a wide range of services across a variety of industry sectors including Commercial, Industrial, Residential, Educational,Leisure and Medical fields.

As Office Administrator you will be responsible for:

- Secretarial Support
- Providing administrative support to the Engineering Team, typing letters/correspondence and design specifications.
- Proof reading; an excellent standard of English is required.

Finacial Support
- Undertaking a variety of finance tasks using Xero, this will include processing invoices and raising sales invoices.
- Reconciling weekly bank statements.
- Submitting the company quarterly VAT returns.

General Office Support
- Management of incoming and outgoing mail.
- Maintaining office supplies including stationery and refreshments.
- Data input of annual leave and sickness.
- Monthly Expenses and Timesheets.
- Managing filing systems and storage.
- Undertake preparation for Audits and Reviews.

About You

It is essential that you will manage your own workload and have experience of working in a team environment as well as independently.

You will need to have a proactive approach with a positive attitude, together with outstanding organisational skills and high attention to detail.

Knowledge of Xero or similar accountancy software is desirable.

The Role

The role is a permanent full-time position. Monday to Friday 9am - 5pm 35hrs/wk.


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