Receptionist & Administrative Assistant

5 months ago

Chelmsford, United Kingdom Teledyne FLIR Full time

Be visionary

Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.

We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.

**Job Description**:
Company Overview

Position Summary and Responsibilities:
Reporting to the Head of Site Services, this role forms an integral part of the Site Services team within the Site Operations department. Site Services are responsible for all the soft facilities support services across the Chelmsford site including reception, cleaning, catering, administration, and the facilities helpdesk.

Reception is the first point of contact for all on site visitors and customers, as well as providing invaluable administrative and communication support to internal customers, and we are currently looking for an experienced and proactive Receptionist & Administrative Assistant to join the team.

The Receptionist & Administrative Assistant responsibilities will include:

- Ensure security checks are completed and that the booking-in of visitors is undertaken via the online visitors booking system.
- Welcome visitors and customers to site, in a polite and professional manner, notifying hosts upon arrival, issuing visitor badges, and maintaining security by following procedures.
- Answer and screen all external calls to the business via the company switchboard in a professional, timely manner and direct to the relevant department.
- Completing regular housekeeping checks throughout the executive conference rooms to deliver a seamless meeting room experience to all internal and external users.
- Issuing the weekly visitor report to key site leads.
- Coordination of meeting room bookings and hospitality requests for external and customer meetings.
- Assist with routine office duties such as stationery procurement, scanning, accepting daily post deliveries and database management.

The above role profile is not meant to be an exhaustive list and duties within areas of responsibilities will be expected to change to meet the changing needs of our business.

Skills & Experience Essential Qualifications:

- Demonstrable experience working as a receptionist for a medium/large organisation.
- Excellent spoken and written communication skills.
- Organisational skills.
- Customer focused approach.
- Flexible, resilient with a ‘can-do’ attitude with willingness to go above and beyond where required.
- Computer literate, preferably with experience of Microsoft Office software including Outlook and PowerPoint.
- Working as part of a team as well as on own initiative.

The above role profile is not meant to be an exhaustive list and duties within areas of responsibilities will be expected to change to meet the changing needs of our business.

Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions.

Teledyne is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws.

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