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School Administrator

5 months ago

Sheffield, United Kingdom Mercia School Full time

**School Administrator**

We are seeking to appoint an outstanding individual to work as part of a small administration team that is central to the smooth operation of the school
- the ability to communicate effectively, both verbally and in writing
- a high level of accuracy with a keen eye for detail
- strong organisational skills
- an ability to work using their own initiative
- an alignment to a can-do culture
- the capability to establish and maintain effective relationships with staff, pupils and their parents
- the ability to adapt to situations and change priorities when necessary
- strong principles that are aligned with the school
- the ability to capture, store and accurately retrieve information using ICT systems
- a commitment to safeguarding and an understanding of the requirements in school

The team operates a weekly rotation of working hours as follows. Hours are not negotiable:
7.30am - 3.30pm

9.30am - 5.30pm

**Please note we do not accept CVs.**

**Post Title**:
**School Administrator**
- This post is a designated customer facing role under the fluency duty and requires a specified level of spoken English in the person specification

**Salary**:
**Grade 4**

**Hours/Weeks**:
**37 hours/42 weeks per year (part-time hours considered and weeks also negotiable)**

**Responsible to**:
**PA to Headmaster and Office Manager**

**The post holder must at all times carry out his/her responsibilities within the spirit of Mercia Learning Trust and School policies and within the legislative framework applicable to academies.**

**PURPOSE OF THE POST**

Under the guidance of senior staff: be responsible for undertaking administrative processes within the school to provide an efficient support service

**KEY RESPONSIBILITIES**

**Administration**:

- To work as part of a team providing a high level of administrative and clerical support to the school
- Management of manual and computerised record/information systems as directed by the

Headmaster
- Take a lead role in the maintenance of complex administrative systems
- Undertake routine typing, word-processing and complex IT based tasks
- Contribute to the planning, development and organisation of support service systems and

procedures
- Supervise, train and develop staff as appropriate
- Undertake reception duties
- To operate established and new technology-based office equipment

**Pupil Support**:

- To be responsible for specific school systems that support pupil’s welfare and learning as directed by the Headteacher
- To be responsible for completion and submission of complex forms, returns etc., including those to external agencies
- Analyse and evaluate data/information and produce reports/information/data as required
- Assist with the monitoring and management of stationery/other stock within an agreed budget, cataloguing resources and undertaking audits as required
- To assist parents and visitors with their queries and direct them to the relevant personnel within school in a courteous, helpful and professional manner
- To arrange hospitality for whole school events where appropriate
- To assist with the co-ordinating of educational visits and transport for sports fixtures
- To attend to pupils’ personal needs, including social, health, hygiene, first aid and welfare matters as part of individual care plans
- To administer medicines to pupils when required

**Resources**:

- Provide advice and guidance to staff, pupils and others
- Undertake research and obtain information to inform decisions
- Assist with marketing and promotion of the school

**WORKING ENVIRONMENT AND CONDITIONS OF THE POST**
- The post may be required to travel and work within any school in the Mercia Learning Trust

**GENERAL DUTIES**
- To contribute to whole school events as and when required
- To ensure accurate records are securely maintained and held in accordance with General Data Protection Regulations (GDPR)/Data Protection Act 2018
- Be aware of and support diversity, ensuring equal opportunities for all
- Develop professional, constructive relationships with other agencies, schools and professionals
- Participate in meetings, training and performance development as necessary
- Recognise own strengths and areas of expertise using these to advise and support others
- Be willing to undertake training and professional development as required of the post
- Any other duties and responsibilities appropriate to the grade and role

**PROMOTION OF TRUST VALUES**
- To contribute to the overall development of Mercia Learning Trust to ensure the Trust operates on the basis of shared and collective responsibility
- To contribute to the overall ethos, work and aims of Mercia Learning Trust
- To support and contribute to the Trust’s commitment to safeguarding all pupils. All schools in the Mercia Learning Trust are committed to safeguarding and promoting the welfare of children and young people. Therefore, all employees are expected to share this commitment.
- To be aware