Treasury Assistant

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- Vacancy ID 14511- We are currently recruiting for a temporary Treasury Assistant to work at one of our centrally based departments starting ASAP for approx 12 weeks workong 5 days p/w but pn a part time basis**Duties**:
**Cash Management**
- Assist with the day to day management of the University’s cash balances, including maintaining cleared balances within agreed parameters, managing counterparty credit risk. Determiningwhether surplus funds are available to be invested and ensuring sufficient funds are available to meet the University’s liabilities in sterling, Euros and US dollars;
- Liaise with the University’s counterparties when placing funds on deposit or requesting withdrawals.
- Provide support on cash-flow analysis in respect of actual against forecasts.

**Banking Controls**
- Upload bank statements electronically from online banking system to the University’s Finance system on a daily basis.
- Monitor all banking’s and other receipts. Reconciling all receipts back to the bank statements and ensuring all items accounted for and reporting any differences or errors in a in a timely and accurate way.
- Ensure all payments leaving the University’s bank accounts are authorised and any rejected or returned payments dealt with within set processes which requiresknowledge of global banking practices
- Maintain appropriate records of all Direct Debit authorities across the University and ensure suitable processes are in place to identify and deal with possible fraudulent claims;
- Ensure the collection of Direct Debits across several departments are processed correctly and any rejections or claims are dealt with in line with strict guidelines as set out by BACS
- Deal promptly with any queries that may arise regarding transactions on the bank accounts including Direct Debit indemnity claims;
- Enter CHAPS/Swift payments into the electronic banking system in both sterling and foreign currencies which also requires good knowledge of global banking practices.
- Act as back office function for settlement of foreign exchange transactions.
- Maintain strong working relationship with University’s bankers and other related outside bodies.
- Provide foreign exchange rates when required to departments.
- Upload current foreign exchange rates for relevant currencies on a weekly basis to ensure payments are processed at correct rates.
- **Dealing and Treasury Controls**
- Provide dealing cover for the Treasury Manager by checking daily balances and making decisions on cash requirements so that accounts maintain adequate funds to cover daily requirements of the University
- Ensuring that investment deposits have been carried out in accordance with agreed controls and within limits.
- Maintain and manage all financial records so that financial control is maintained in order to provide an audit trail of transactions;
- **Reconciliation of Universities Bank Accounts (Sterling and currency)**
- Reconcile all University bank accounts, (including foreign currency accounts) ensuring that all entries in the Universities bank accounts are reconciled and accounted for in accordance with set procedures.
- Produce bank reconciliation’s for approval by Treasury Manager for all accounts and ensuring resolution of any monetary discrepancies and that any outstanding items are investigated and reasons documented.
- Work closely with other sections of the Finance Division and University departments to resolve any payment and receipt queries that may arise.
- Help to identify processes which can be improved for greater efficiency.
- Ensuring that all laid down processes and procedures are followed at all times, adapting and improving procedures where appropriate, including in response to regulatory or legislative changes
- Help with training when required

**Other related duties**
- Establish and maintain good working relationships with University departments and outside bodies, including the Universities Bankers and other financial institutions.
- Maintain strong customer focus, providing support, advice and query resolutions to other sections and departments of the University.
- Undertaking regular reconciliations of internal accounts owned by the section, identifying and resolving any discrepancies promptly.
- Ad hoc projects within Treasury when required which also encompasses other areas under themanagement of the Group Treasurer
- Person specification

**Essential Criteria**
- Accounting or related banking qualifications or working towards one
- Experience in preparing cash forecasts and cash flow analysis.
- Proven experience in the treasury function.
- Knowledge of the financial markets and related instruments.
- Knowledge of banking foreign exchange and Treasury management systems.

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is h