Project Administrator

4 months ago


Aberdeen, United Kingdom Balfour Beatty Full time

**About the role**
Balfour Beatty are currently looking for a **Project Administrator** to join our Power team based in **Aberdeen**

Within this role you'll coordinate and assist the efforts of the Project Management, Engineering and Design Teams involved in the execution of specified projects.

**What you'll be doing**
As a **Project Administrator **you'll:
**Timesheet Control**
- Receive, process and record all site contract timesheets on a weekly basis. Sending to payroll for upload onto Oracle

**Plant Sheets**
- In conjunction with the relevant Project Manager and Site Staff - keep a up to date plant sheet recording all on-hire and off-hires.
- Updating the Plantsheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12

**Risk Registers**
- In conjunction with the relevant Project Manager maintain Risk Registers in line with contract requirements

**Plant and Materials**
- Ordering plant and material from internal and external supplies - arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.

**Waste Transfer Notes**
- Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month.
- Check all new subcontractors have full licenses and enter onto database

**Document Control**
- Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings and other project related documentation.

**Site Start up Files**
- Issue and maintain Site Start up Packs for Contracts

**Meetings**
- Prepare documents for close out of contract meetings and submit documents to client as required.
- Take meeting minutes as required by the Project Manager

**Vehicle Reports and Tracking**

Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.**General**

Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required**Administrative Duties**
- General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company

**Who we're looking for**
- Previous experience of working on a busy site
- Articulate and persuasive
- Good organisational skills
- Adaptable and able to respond to change.
- Self-starter capable of meeting tight deadlines
- Good communication skills - verbal and written
- Highly organised
- Good forward thinker and planner
- Actively involved
- Highly organised and good forward thinker
- Ability to perform consistently under pressure

**Why work for us**
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

**Why join us?**

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more

**About us**
Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

**Diversity and inclusion**

Job Reference: BBUK07906


  • Project Administrator

    3 months ago


    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Project Administrator on a 6 month contract basis, located in Aberdeen. **ROLE** The project administrator will provide comprehensive secretarial and project administrative support service to the Project Team/Managers. You are comfortable handling matters independently, quickly and effectively and switch easily, internally and...

  • Project Administrator

    3 months ago


    Aberdeen, United Kingdom Boskalis Full time

    **How you can make your mark**: Make your mark as Project Administrator for Boskalis Subsea Services located in Aberdeen. The Project Administrator will provide comprehensive Project Administration support service to the Projects department. **Your responsibilities as Project Administrator** The main responsibilities of the role include, but are not...

  • Project Administrator

    3 months ago


    Aberdeen, United Kingdom The James Hutton Institute Full time

    The work undertaken by The James Hutton Group is right at the top of the global agenda tackling problems such as the impact of climate change and threats to food and water security. This new post represents an exciting opportunity to work with a highly motivated team, and help the United Kingdom achieve its Net Zero and biodiversity targets, while ensuring a...

  • Project Administrator

    4 months ago


    Aberdeen, United Kingdom Hatton Traffic Management Limited Full time

    **JOB ADVERTISEMENT** Title: Project Administrator Type: Permanent **Salary**: £22K-24K (Dependant on experience) Location: Aberdeen Job Number: HATTON-109 Hatton Traffic Management is a leading provider of traffic management services across the UK. Established in 1976, Hatton has developed into a major force within the highways, rail, and utilities...

  • Project Administrator

    3 months ago


    Aberdeen, United Kingdom Hatton Traffic Management Limited Full time

    **JOB ADVERTISEMENT** Title: Project Administrator Type: Permanent **Salary**: £22K-24K (Dependant on experience) Location: Aberdeen Job Number: HATTON-109 Hatton Traffic Management is a leading provider of traffic management services across the UK. Established in 1976, Hatton has developed into a major force within the highways, rail, and utilities...

  • Project Administrator

    4 months ago


    Aberdeen, United Kingdom Qiagen Full time

    **About the role** Balfour Beatty has an exciting opportunity for a Project Administrator to join the team in our Aberdeen office on a permanent basis. **What you'll be doing** - Keep Sharepoint and site files up to date - Issue and maintain Site Start up Packs for Contracts - Checking that all vehicles are allocated to the correct contract on a weekly...

  • Projects Administrator

    5 months ago


    Aberdeen, United Kingdom TDC Aberdeen Ltd Full time

    **TDC **is one of the largest, independent electrical and mechanical multi-service companies in the UK, renowned for delivering excellent service quality and reliability, and an unrivalled level of technical expertise. Our Company has gained an exceptional reputation for providing responsive customer-focused services to long-standing clients within the oil &...


  • Aberdeen, United Kingdom Orion Full time

    **Job description**: Our client, a major Oil & Gas client based in Aberdeen, have a current opportunity for a Senior Project Administrator to join their team for 12 months. As Senior Project Administrator, you will work on a large energy project, ensuring that the administrative requirements of the Project and Management team are met...


  • Aberdeen, United Kingdom Energy Resourcing Full time

    Overview: Energy Resourcing are currently recruiting for an experienced Senior Project Administrator to join our global EPC client's Aberdeen project delivery team for 12 months. **Responsibilities**: **Expectations** - To read, understand and implement the Company’s Health Safety Environmental and Quality Policy and the arrangements described in the...


  • Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Project Cost Administrator on a contract basis, located in Aberdeen. **ROLE** The Project Cost Administrator is responsible for supporting the Project Cost & Systems Controller. The purpose of the role is to coordinate project activities, manage schedules, arrange assignments and communicate progress to all team members. Work...


  • Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Project Cost Administrator for a permanent position, located in Aberdeen **ROLE** The Project Cost Administrator is responsible for supporting the Project Cost & Systems Controller. The purpose of the role is to coordinate project activities, manage schedules, arrange assignments and communicate progress to all team...


  • Aberdeen, Aberdeen City, United Kingdom TEXO Recruitment Full time

    TEXO Recruitment is seeking a highly skilled and organized individual to fill the role of Junior Project Cost Administrator. This position is ideal for a newly graduated candidate or someone looking to take the next step in their career.The successful candidate will be responsible for coordinating project activities, including managing project schedules,...


  • Aberdeen, Aberdeen City, United Kingdom Boskalis Full time

    Company OverviewAt Boskalis, we are dedicated to shaping new possibilities and sustainable solutions. As global challenges such as population growth, increased trade, energy demands, and climate change arise, we invite you to contribute to innovative and relevant solutions for intricate infrastructural and marine projects.Boskalis boasts one of the largest...


  • Aberdeen, Aberdeen City, United Kingdom Boskalis Full time

    Position OverviewJoin Boskalis Subsea Services as a Project Coordination Specialist. In this role, you will deliver essential administrative support to the Projects department, ensuring smooth operations and effective communication.Key ResponsibilitiesYour primary duties will encompass:Adhering to established Project Administration protocols and...


  • Aberdeen, Aberdeen City, United Kingdom Boskalis Full time

    How You Can ContributeJoin Boskalis Subsea Services as a Project Coordination Specialist. In this role, you will deliver essential administrative support to the Projects department, ensuring smooth operations and effective communication.Your Key ResponsibilitiesThe primary duties of this position encompass, but are not limited to:Adhere to the established...


  • Aberdeen, United Kingdom Aberdeen Appointments Agency Full time

    Our client in Westhill are experiencing a period of growth and are looking for an experienced Project Cost Administrator to join their Finance Team on a full time permanent basis. RESPONSIBILITIES Review invoice tracker and support weekly meetings Project invoicing, including the issuing of Milestone Certificates for Client approval and signature Create...


  • Aberdeen, United Kingdom TEXO Recruitment Full time

    TEXO Recruitment are pleased to be seeking a flexible, detailed orientated Project Cost Administrator on a full-time permanent basis on behalf of our external client, based in Cove Aberdeen. Due to business growth, our client is looking to expand their team, with a candidate to coordinate project activities, manage schedules, arrange assignments and...


  • Aberdeen, Aberdeen City, United Kingdom Oceaneering Full time

    Company Overview Oceaneering is a worldwide leader in providing engineered solutions and products, mainly catering to the offshore energy sector. Our expertise spans the entire lifecycle of an offshore oilfield, from exploration to decommissioning. We boast the most advanced fleet of work-class ROVs globally and excel in offshore oilfield maintenance...


  • Aberdeen, United Kingdom TEXO Recruitment Full time

    TEXO Recruitment are delighted to be sourcing a Junior Project Cost Administrator on behalf of our external client based in Aberdeen. The suitable candidate will be responsible for coordinating project activities including managing project schedules, arranging assignments and communicating progress to all team members. This is an ideal role for newly...


  • Aberdeen, United Kingdom TEXO Recruitment Full time

    TEXO Recruitment are delighted to be sourcing a Junior Project Cost Administrator on behalf of our external client based in Aberdeen.The suitable candidate will be responsible for coordinating project activities including managing project schedules, arranging assignments and communicating progress to all team members.This is an ideal role for newly graduated...