Receptionist (School Leaver/trainee)

**Location**:

- ** Closing date** 21 Jun 2024
- ** Hours** 38

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

We are currently looking for a Trainee Receptionist to join our team.

**Key Responsibilities**
- Meeting and greeting visitors to Reception in a warm and welcoming manner, in keeping with the company position of a positive attitude and professional appearance.
- Maintaining a clean, welcoming and organized reception area.
- Answering telephones, diverting calls and delivering messages in a professional manner.
- Maintaining good communication with “Overflow Ring Group”, ensuring that cover is in place when required.
- Communication of post procedure and delivery options to all staff. Franking, recording and distributing of company post.
- Updating company credit card spreadsheets in line with accounts procedures and cut-offs.
- Management of meeting rooms booking system, ensuring bookings are approved or declined in a timely manner.
- Liaising with HR dept ensuring all new starts are familiar with meeting room booking system.
- Ensuring all meeting rooms are clean and tidy; liaising with Cleaning dept where necessary.
- Ordering and maintaining stationery levels for Head Office & London Office. Coordinating with departmental stationery leads to ensure efficient ordering process. Maintaining a tidy and well-organized stationery store.
- Ordering and maintaining canteen supplies; milk, tea, coffee and sugar are stocked and cancelled when required. Ensuring supplies are value for money.
- Ordering fruit supplies and liaising with fruit supplier when not needed.
- Liaising with IT dept, ensuring all meeting rooms have clear laminated signage detailing instructions on how to use computer equipment and wifi.
- Liaising with Marketing dept ensuring that TVs in reception areas have content e.g. showing Sky News during times of marketing updates.
- Maintain Master Site location document showing site addresses, postcode, key contacts to support delivery driver queries.
- Organise and coordinate tea, coffee and refreshments for training room and boardroom meetings when required.
- Creating and updating process documentation for all reception processes, ensuring these are up to date at all times.
- Admin support for Travel coordinator.
- General adhoc office administration.
- Any other duties required to fulfil the requirements of the position.

**Personal Specification**

**Qualifications**

Desirable:

- 5 GCSE's (Grades A-C. Including math and English)

**Abilities & Skills**

Essential:

- Organised and structured approach to work with the ability to meet deadlines
- Analytical and problem-solving skills with good communication abilities
- Ability to work under pressure and cope with a varied portfolio of work, progressing with reduced supervision
- Good interpersonal Skills
- Focus on attention to detail and maintaining high standards

**Company Benefits**
- Cash Health Plan to include Employee Assistance Programme.
- 4 x Salary Death in Service cover.
- Auto Enrolment Company Pension scheme (Salary Sacrifice).
- Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service.
- Enhanced maternity & paternity benefits.
- Paid professional subscriptions.
- Variety of employee discounts.
- Cycle to Work Scheme.
- Corporate Gym discount for Kane employees.
- Subsided gym membership.
- Branded clothing.
- Active Social and Wellbeing Committees.
- Annual Health Checks.
- Awards for long service.
- Additional annual leave based on length of service.
- Training and development opportunities.

If you think you have the expertise and knowledge to fulfill this role.