Internship - Ma Programme Support Assistant

4 weeks ago


London, United Kingdom Sotheby's Institute of Art Full time

**Position Title**: Internship - MA Programme Support Assistant

**Location**:Sotheby’s Institute of Art - London

**Reports to**: Senior Coordinators - MA Programmes

**Role: Full time, Monday-Friday, 35 hours per week**

Mid March - 31st May 2024

**Salary**:£13.15 per hour (£23,933 per annum, pro-rated for duration of the contract)

**ABOUT BRANDED**

BrandEd partners with prestigious companies to deliver relevant, experiential learning programs taught by industry experts from the world’s best brands. The BrandEd portfolio currently includes Sotheby’s Institute of Art, The School of The New York Times, City Football Leadership Institute, and Condé Nast College. Our academic programs range from pre-college to master’s degrees with campuses in New York, London, Madrid and Online, and partnerships in Seoul and Beijing.

**JOB PURPOSE/OBJECTIVE OF THE ROLE**:

- **We are seeking an individual who, is looking for an internship opportunity to work in an exciting, fast-paced and varied role at Sotheby’s Institute of Art. The ideal person for this role has an interest in the art and luxury business world and is keen to work closely with Academics and Students at the heart of a close-knit MA Programme Team. **_

Sotheby’s Institute of Art can be found in the heart of Bloomsbury, London. Since its founding by Sotheby’s Auction House in 1969, Sotheby’s Institute - London has pioneered the education of arts professionals. The Institute currently offers four Master’s Programmes: _Art Business_, _Contemporary Art_, _Fine and Decorative Art and Design_, _Luxury_ Business. Each programme is validated by _The University of Manchester_, part of the prestigious _Russell Group_ of Universities.

This role will be part of the MA Programmes administrative team led by the Senior Coordinators of MA Programmes and consisting of one other Programme Coordinator and a Study Trips and Visa Coordinator. The person in this role will be supporting the MA Programmes team in the day-to-day running of the Masters Programmes offered at the Institute.

This role requires a high level of service and will provide the successful individual with the experience of covering a variety of responsibilities in the areas of communication, arts and luxury business education administration, events coordination and student support. The benefits include opportunity to accompany students on visits to auction houses, galleries and museums in London and attend evening artist talks and lectures.

**KEY DUTIES**

**Programme Administration**:

- Assist in the organisation of the day-to-day running of the programmes - tasks include (but are not limited to) sending out reminders to guest lecturers, booking classrooms, setting up internal meetings, booking IT facilities, preparing letters for students and monitoring the communication channels on Canvas.
- Assist the Senior Coordinators of the MA Programmes in supporting the Elective units.
- Respond to student queries in a timely and positive manner, highlighting issues that arise to the Programme team.
- Design and prepare programme materials including production and distribution of programme handbooks, timetables, lecture notes, maps, notices, and general information for students.
- Via Canvas (Online Learning Platform) assist in the maintenance of student portals so that students have online access to the timetable, course materials, assessment, set readings etc.
- Assist in the organisation of events, including Graduation, student receptions as needed.
- Support the Study Trips and Visa Coordinator as and when necessary.

**Maintaining Systems and Records**:

- Assist in the monitoring of attendance records for each teaching session in line with regulations.

**Wider Institute Support**
- In the event of sudden illness or absence and schedule permitting, support other programmes on a temporary basis.

**PERSON SPECIFICATION**

**Essential**
- Experience of working collaboratively as part of a team
- Strong organisational and planning skills
- Demonstrable experience of prioritising tasks while facing competing deadlines and making sure high standards and accuracy are maintained
- Excellent numerical, verbal and written communication skills
- Ability to be proactive and resourceful

**Desirable**
- Educated to Degree level
- Interest and enthusiasm for the visual arts
- Interest and enthusiasm for the luxury business sector

**HOW TO APPLY**:

- **Applicants must be eligible to work in the UK.**:

- **Please submit both your CV and a covering letter for this position. The covering letter should detail your interest in this role and outline your experience against the requirements detailed in our Person Specification.**:
**Job Types**: Full-time, Temporary contract

**Salary**: £13.15 per hour

Expected hours: 35 per week

**Benefits**:

- Company events
- Company pension
- Health & wellbeing programme

Schedule:

- Monday to Friday

Work Location: In person



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