Accounts Payable Supervisor

4 weeks ago

Croydon, United Kingdom Harris Federation Full time

We have a fantastic opportunity for an Accounts Payable Supervisor to join our central Finance Team as part of the Harris Federation head office in East Croydon. This is an exciting opportunity to join a growing and progressive Multi Academy Trust in a rolewhich has a sense of purpose and the chance to make an impact across the Federation, and to make a difference to the young people of London.

The role is part of the Federation's Head Office finance team, reporting to the Assistant Management Accountant. The role has complete responsibility for all aspects of accounts payable and for supplier management in Concur and requires supervision of theAccounts Assistant.

**About Us**

We are a pioneering education charity, and one of the leading multi-academy trusts in the country. We have a track record of taking on some of the most challenging schools in London, turning them into places where every young person can access a high-qualityeducation and have opportunities to succeed.

Educating 1 in 41 young people in London, we now have 52 primary and secondary academies transforming the life chances and opportunities of pupils from disadvantaged backgrounds.

The Harris Federation has a track record of accomplishment in achieving success through rapid school improvement and has built an unrivalled reputation for running outstanding academies in London.

Our central team comprises a dedicated, driven group of departments working centrally to provide support across the Federation and all of our academies. Across a multitude of key departments, we maintain expertise all integral to supporting central and academiesin areas such as Finance, HR, Data, Estates Management, Talent and many more.

**Main Areas of Responsibility **Accounts Payable**
- Manage the Head Office and Academy BACS payments
- Ensure timely coding and submission of Head Office invoices in Concur
- Ensure prompt response to supplier requests
- Manage the finance mailing inbox / supplier statement reconciliation
- Manage on-line emergency manual payments
- Monthly trade creditors reconciliation
- Liaise with Head Office departments to assist complex supplier statement reconciliations
- Support Head Office departments in managing, recording and tracking complex contracts, call downs and associated supplier invoices
- Review the Federation staff expenses
- Ensure employee expense claims are processed in a timely way

**Supplier Management**
- Maintain and develop the supplier management process
- Ensure the timely creation of new suppliers

**Cash Management**
- Monthly bank reconciliations of Head Office bank accounts
- Monthly Head Office cash forecasting
- Daily treasury management of cash funds

**Other**
- Monthly sales invoicing
- Other ad hoc duties to support the finance team
- Provide cover for the Accounts Assistant and Trainees Account Assistants in their absence

**Qualifications**
- Level 3 qualification (A Levels, BTEC, AAT, etc)
- Bachelor's degree with courses in accounting and/or business(Desirable)
- AAT Level 4(Desirable)

**Experience**
- 5+ years experience within Accounts
- Accounts Payable experience with a complex organisation
- Understanding of basic bookkeeping
- Financial management knowledge
- Detail-oriented mathematical mindset
- Advanced knowledgeand prior experience of Excel
- Good knowledgeand prior experience of Excel (intermediate)

**Attributes**
- Mathematical skills - detail-oriented mathematical mindset
- Administrative skills - general office duties, data entry
- Communication/Language skills - ability to effectively communicate (written and oral communication) both inside and outside the organisation
- Computer skills - Internet, Microsoft Office, ERP system
- Coordinating skills - ability to effectively prioritise and schedule tasks
- Creative Skills - ability to look for innovative solutions that promoteefficiency for both time and cost
- Leadership skills - ability to develop a team atmosphere that will work towards a common goal and adhere to departmental and company deadlines

**Professional Development & Benefits**

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide rangeof top-quality training programmes delivered at every level.
In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan includingaccess to a virtual GP, electric car scheme, 26 days' annual leave (plus bank holidays) for staff who work across the full year, and many other benefits.

We offer lifestyle friendly working arrangements including flexible start and end times, and hybrid working with two days from home and three days either with the team at our office in East Croydon or visiting one of our academies.

**Safeguarding Notice**

**Equal Opportunities**

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutuallysupportive learning and working environment.

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