Assistant Payroll Officer

3 weeks ago

Manchester, United Kingdom Great Places Housing Group Full time

GREAT PLACES - THE BUSINESS

Great Places Housing Group is a modern, forward-looking profit-for-purpose organisation. Our vision is to create great homes in great communities none of which would be achievable without the great people in Great Places’ workforce. Whilst social purpose is very much at the core of what we do we balance this responsibly with a commercial perspective to ensure our vision is sustainable in the longer term.

**CORPORATE RESPONSIBILITIES**:
To ensure the responsibilities of the post are carried out in a way that reflects the standards, vision and values of Great Places;
To deliver value for money and manage resources effectively and efficiently, ensuring that targets (financial and non-financial) are met;
To promote Great Places to employers, sector bodies, and the local community, developing effective partnerships with employers, the funding agencies and other representative bodies;
To observe all policies / procedures / working practices / regulations and in particular to comply with Great Places Equality and Diversity Policy, Health and Safety Policy and Safeguarding Policy
To undertake appropriate training and staff development.
To identify and develop individual contribution in the delivery of the Great Places competency framework

**PURPOSE OF ROLE**:
Working with the Payroll Officer and HR Manager to gain all the knowledge and skills to solely deliver a customer focused in house payroll service (intention to work towards becoming a Payroll Officer level);
A support/cover for the Payroll Officer;
Assist in delivering the accurate and timely payment of salaries and pensions in the day to day operational requirements of payroll;
To constantly strive to improve the standard of the payroll service and take personal responsibility for identifying areas of improvement and ownership for addressing those required improvements;
Working collaboratively with the wider HR team to support the improvement of wider HR team to achieve the overall HR vision: Insight rich, future facing True enabler Providing a value added service

**KEY RESPONSIBILITIES**:
To assist in the delivery of the groups monthly payroll accurately and in a timely way by:
Checking of variable data and inputting correctly into the system ensuring any corrections to data are made;
Assisting with issues raised by internal customers by ensuring payment of claims are authorised by managers;
Undertaking manual calculations of the effect of payroll changes (including Starters, Leavers, Tax, NIC, Pension) using analytical skills with a view to getting it right first time;
Assist, the Payroll Officer, with the reconciliation of payroll through to the BACS submission stage including making BACS submission in conjunction with the Director of Finance, Head of Treasury in Finance & Director of People;
Assist with third party payment to ensure they are paid accurately and on time including arranging the BACS payments ready for authorisation by the Director of People;
Assist to ensure all statutory reporting, record keeping and administration requirements relating to pension auto enrolment are upheld;
Look to transform any manual processes to digital processes wherever possible;
Working with Business Systems, HR Manager, HR Data & Systems Specialist & Cascade Systems Co-ordinator, ensure the system is being used to it’s full capacity and investigating any changes that can be made to improve the system and payroll process;
Documenting, reviewing and updating payroll processes and documentation in order to respond to audit recommendations and reflect areas of improvement ( including a full audit trail of creation, approval and review dates) ;
Working collaboratively with team and wider business. Internal relationships/collaborative working - i.e. finance, utilise wider HR Admin team for Payroll and increase their knowledge of payroll;
Effective demonstration that confidentiality and data protection GDPR policies and procedures are maintained at all times by regular review of statutory and organisation policies and procedures on such matters;

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