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Talent Operations Specialist

5 months ago

London, United Kingdom Distributed Full time

**Who are we?**

Distributed is a software development company building the world's Elastic Workforce, reinventing work and challenging the assumption that a local team is the best team.

We help businesses access the best on-demand software teams on the planet, and build freelancer careers on our platform with more benefits than permanent employment.

Having recently signed a £30m partnership with BT, alongside existing strategic investment from Capita, Guinness Asset Management and Fuel Ventures, you'll be working with talented professionals from a diverse set of backgrounds who together are scaling the UK’s Future of Work category leader.

**The Role**

The Talent Operations Specialist is a newly-created role within the Talent Fulfilment team, responsible for day-to-day operations within the team, delivering and supporting key Elastic Team Member initiatives across Distributed.

**Responsibilities**
- Ownership of the new Elastic Team Member onboarding process, ensuring all Elastic Team Members have a consistent and seamless experience
- Ownership of the Elastic Team member offboarding process, ensuring leaver reasons are accurately captured & offboarding from an internal/external systems perspective is carried out to a high standard
- Formatting Elastic Team member CVs onto a Distributed branded template using an external platform ensuring compliance with the agreed formatting guidelines
- Coordinating and scheduling the ETM assessment & interview process
- Scheduling the ordering & collection of equipment for new Elastic Team Members, along with organising access to internal & external systems.
- Prepare and maintain e-files and Elastic Team Member documentation including contracts, legal documentation and personal information
- Own the Elastic Team Member data management across the internal ATS & Distributed’s platform, ensuring that all systems are up to date with accurate data
- Support the Talent Fulfilment Team as the first point of contact for all Elastic Team Member queries, escalating when required
- Supporting the Talent Acquisition, Community, Delivery & Finance team, collating & updating information, and assisting with related queries
- Supporting the Talent Fulfilment Director with the development, implementation and maintenance of Elastic Team Member systems, policies, and procedures; proactively making suggestions for improvement when they’re identified
- Document tasks and actions from Talent Fulfilment team meetings and update the team task management board accordingly
- Own team task management board on Notion, making sure that weekly updates are made in line with team objectives from Company Mission Control

**Requirements**:

- A confident contributor skilled in optimising processes within a People and/or Recruitment function
- An interest in gaining more HR and People experience to develop their career further. Previous experience in a People/HR role is advantageous although not essential; experience in Admin, Office Manager, Exec Assistant or similar roles will be considered
- Experienced with modern software suites such as Microsoft Office & Google Drive
- An ability to build strong working relationships with a wide range of internal & external commercial stakeholders
- An adaptable team player, comfortable balancing multiple priorities and delivering at pace
- A keen eye for detail, skilled with appraising processes and identifying potential improvements, and proactively raising these
- Experience working in a Start-Up environment and/or remote teams is highly desirable

**Compensation**
- Competitive salary (dependent on experience)
- Performance-related bonus
- Meaningful equity
- Employee pension plan
- AXA private healthcare
- Learning & Development budget for you to grow professionally
- 34 days of holiday a year (26 days + Bank holidays)
- Access to Bippit, an all-in-one financial wellbeing platform, which includes unlimited 1:1 coaching from a finance professional.
- Work from anywhere in the UK or within GMT +/-1 hour time zone; we're a remote-first company
- About us_
- Distributed is proud to be an equal opportunities employer. Employees and contractors, as well as prospective employees and contractors, will all be treated equally and fairly. Distributed is committed to ensuring no less favourable treatment is experienced by any current or prospective employee because of any of the protected characteristics under the UK Equality Act 2010 or equivalent local equality legislation._