HR Administrator

Company Description

Harsco Rail operates across the world and has a proven and sustained track record in providing customised, technology-driven rail track solutions.

The company has been pioneering mechanised maintenance for more than 100 years. Today, Harsco is still leading the way with practical, customer-driven solutions that set the standard for insight, innovation and performance - keeping the wheels of commerce driving forward and passengers on the move.

Harsco Rail’s Contract Services provide customers with a high quality service by work crews that know the machines’ operation and maintenance best. With years of experience, Harsco Rail’s Contract Service teams have covered more than 640,000 kilometres of track, consistently achieving industry leading production rates and high quality output. Contract services include providing the maintenance, equipment, and labour to complete the job.

Harsco Rail offers contract services for Rail Grinding and has been grinding rail for over 50 years, covering more than 300,000 km (192,000 miles) in the last 7 years.

**Job Description**:
JOB PURPOSE

Provide a robust HR support and administration function to assist in the delivery of a successful and comprehensive HR service which assists the achievement of business objectives.

**Qualifications**:
**PERSONAL ATTRIBUTES/COMPETENCIES**

**Competency**

Qualifications & Experience

**Experience working in a busy HR environment with evidence of providing quality advice and support. Experience of working in the Rail industry would be an advantage**

Technical Skills

Strong PC skills.

Knowledge of SMART Recruiters

Knowledge of QPulse

Behaviours

**Able to build and maintain solid relationships with individuals at all levels, approachable with strong communication, influencing and negotiating skills. Self-motivated with the ability to prioritise work and cope under pressure. Team worker, able and willing to work on own initiative. Desire to learn and progress.**

Additional Information
**KEY RESULT AREAS**
- Assist with provision of a proactive, professional and competent HR support service
- Under the direction of the HR Business Partner and HR Generalist and reference to policies and procedures in place, provide an accurate administration service to the HR Function and timely advice and support to managers and employees on any administration related topics
- Assist with completion of processes, documentation and reporting accurate date in a timely manner.
- Effective prioritisation and utilisation of time
- Support the Harsco Rail team to meet business needs requirements and help towards resolving issues arising when required.

**RESPONSIBILITIES & DUTIES**
- Under the direction of the HR Business Partner/HR Generalist assist with administration of disciplinary or grievance processes including reviewing and collating documentation where appropriate
- Where applicable and under the guidance of the HR Generalist administer data capture and relevant changes to bonus systems in place including preparation of salary review letters and processing of pay changes to ensure accuracy of information and timely response to actions required
- Liaise with managers on recruitment needs ensuring documentation is in place and signed appropriately, schedules are maintained to track progress and co-ordinate advertising including agency liaison.
- Assist with communication with the trade union and representatives
- Ensure all administration is processed swiftly and in line with procedures and timelines. Track forms and payroll documentation ensuring accuracy of information submitted and correct signatures are in place as per the authority matrix
- Liaise with the HR Shared Services Team on processing of documentation and resolution of employee queries
- Update reports, spreadsheets and analysis as required including provision of monthly statistics and information on headcount, employee turnover, absence, NOK, recruitment
- Assist the HR Business Partner/HR Generalist in updating systems and procedures to reflect business needs or new legislation
- Liaise with other departments such as HRSS, Pensions, Training and Development, and Comp and Ben on relevant matters
- Handle department post and correspondence
- Support and promote a team culture and company values
- Update the HR section on QPulse when necessary and under the guidance of the HR Business Partner/HR Generalist
- Ensure effective communication with staff and senior management, escalating issues that arise
- Ensure spreadsheets and systems are regularly updated
- Liaise closely with Payroll department
- Act promptly on day to day enquiries from internal or external sources

**HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES**
- To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
- Only undertake work for which you have been trained and (if required) certified competent.
- To comply w