Part Time Personal Assistant

2 weeks ago

Edinburgh, United Kingdom Umega Full time

**to this role in Team Umega, and why we’d be mad not to hire you (Applications without**

**covering letters will not be considered). This is a part-time role, 10 hours per week.**

**ABOUT UMEGA**:
Over the last 15 years, we’ve become one of the biggest agencies in Scotland and one of the best in the UK. We’re not your average property business. We do things differently; we work hard, but we have fun while we’re doing it. We’re bold and playful but we always act with integrity and acknowledge our mistakes. We’re ambitious and unafraid - we try new things, we innovate, and whatever the outcomes we’ll enjoy the learning journey and make the most of the ride. We also put people at the heart of all we do; that goes for our customers and our team. If you can get behind our ethos of Homes not Housing, People not Property, and truly embody this in everything you do then you’re going to love it here.

**THE ROLE**:
You’ll be working closely with our Operations Director to assist with a variety of administrative tasks across our People Operations. We currently have a team of 50 employees, and we’re continuing to grow this year. The main focus of your role will be to assist in ensuring our team are well supported throughout their employment; from onboarding through to exiting the business.Under the guidance of our Operations Director, you’ll be tasked with looking after employee administration, some HR support and administration of our HR system, organisation of company events and training, supporting the relationship with our charity partner, and any other business-related admin as required. This is a part-time role, 10 hours per week, and we’re happy to be flexible around the days and times you’d like to work (within a Monday to Friday schedule). For the right person, there is a possibility for the role to grow as our company grows.

**Your role will include but not be limited to;**
- Overseeing the onboarding process for new employees; ensuring procedures are followed and relevant information is communicated both internally and externally, supporting our managers where required.
- Administering the offboarding process for exiting employees, ensuring all tasks are completed within acceptable time frames and handling any requests for employment references.
- Managing our HR database - maintaining comprehensive HR records for all employees as well as developing, monitoring and updating procedures; ensuring they are effectively communicated and adhered to, including some training of new starts.
- Maintain the relationship and act as the main point of contact with our charity partner - communicating with and supporting the Operations Director to execute our “Giving

Back” strategy.
- Other administration as required, including: booking and setting up meeting spaces, taking minutes at meetings and circulating, arranging travel and accommodation.

**APPLY IF YOU**:

- Have a proactive approach to your workload - you’re highly organised and efficient, and you’ll actively seek out opportunities to help with and improve on our processes.
- Are an open communicator both verbally and in writing - you’re confident interacting at all levels within an organisation.
- Are bursting with positive energy and are an excellent ambassador for your colleagues and company - a dedicated and energetic team player who thrives in a busy and vibrant environment.
- Do the right thing no matter who is watching - you possess integrity in spades, you do what you say you’re going to do and you never take the easy way out.
- Have proven experience in a similar role - you love managing your own workload and prioritising effectively, you’re confident working with a range of technology, and you have the ability to pick up systems and processes quickly while maintaining exceptional attention-to-detail.
- Love people and getting involved in company culture. At Umega it’s our service and our culture that sets us apart. We truly believe in all our staff, and we ensure they are well equipped, supported, trained and developed to succeed in our business, and beyond.

**WHO WE ARE**:
Umega is a forward-thinking, fast-growing, busy and exciting property business. We hold high standards and work in a way that means our clients love dealing with us. We provide a great

workplace and you’ll love coming to work every day. You’ll be valued, trusted, empowered and given the space to make mistakes, learn and grow. We want you to be with us for years, but understand that this won’t necessarily be forever. We’re dedicated to providing the support you need, so that when the time comes for you to leave Umega, you do so with a better understanding of what you want from life. At Umega we believe in bringing your whole self to work. We are committed to a culture of belonging where we accept each other for who we are and embrace your individuality. Even as we grow we continue to work together like one big family, and we’

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