Contract Support

1 month ago

Seascale, United Kingdom Mitie Full time

**Job Overview**

Provide dedicated support to a Mitie team to ensure effective and efficient operation as directed by your line manager. The role will encompass the delivery of wide variety of tasks, with a focus of this role being the deliverance of excellent service.

**Main Duties**
- To Manage all administration processes
- To support the management of the contract
- To ensure regular communication and day to day correspondence with the management team
- Client Liaison dealing with queries.
- Update internal and external databases
- Ensure all compliance certification is received and processed as required
- Accurately file manually and electronically as per business policy and procedures
- Ensure operational paperwork is to corporate standards
- Raise purchase order requests keeping track of all costs
- Monitor and manage the wip
- Ensure that all health and safety company procedures are adhered to
- Have a flexible approach to business support to ensure deadlines are achieved
- Create and manage contract report and supporting contract documentation
- Manage the quote process for contracts
- Deal with all aspects of training organising and tracking
- Deal with all meeting requirements (invites, room booking, record minutes)
- Track all additional work and costs for SMI's, CE's and work request orders
- Organise fleet requirements including maintenance and repairs
- Deal with all aspects of the landscapes payroll
- Complete building controller duties as and when requested
- Organise rota's for overtime and gritting
- Maintain stock levels for chemicals, salt, PPE and maintenance equipment
- Complete recruitment Advertise, shortlist and arrange the interview
- Support Various Mitie Departments when required
- Complete access documents as and when required

**What we are looking for**
- Demonstrate a proactive approach to delivering excellent customer service to stakeholders.
- Strong team player orientation - cooperative and willing to assist others.
- Proficient IT skills including MS Word, MS Excel and MS PowerPoint, and comfortable with numerical reasoning.
- Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
- Well organised, with the ability to multi-task, prioritise and manage competing demands. Strong multi-tasking capability, project and deadline oriented.
- Maintains effective work behaviour in the face of setbacks or pressure - remains calm and in control of themselves.
- Excellent attention to detail and accuracy.

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