Finance Assistant

7 months ago

Horsham, United Kingdom Enterprise Services Group Ltd Full time

**Finance Assistant - Payroll**

Enterprise Services group Ltd is an established facility maintenance company employing 125 staff providing professional cleaning, gardening and building services to businesses across the South East.

Located in Horsham, we are looking to recruit someone who is local and has completed either a bookkeeping qualification or who is AAT level 2 qualified to join our small finance team.

**Purpose of the Role**
- Prepare payroll, be involved in Purchase Ledger duties and other ad-hoc activities. To be point of contact for Payroll inquiries, and to provide assistance to line managers and employees in collaboration with the HR Manager.
- To give, a high-quality service across the business. Making sure all personnel and other records are kept appropriately and reviewed as required by legislation policy.

**Key Duties and Responsibilities**

**Purchase Ledger and ad-hoc duties**:

- To input Purchase invoices and attach pdf files of relevant documents onto correct supplier accounts on Xero.
- To record details of Purchase invoices onto Invoice log on Excel spreadsheet.
- To ensure that once invoices have been recorded, they are passed to the relevant department for checking and authorisation.
- To prepare scheduled payments on Xero in preparation for payment runs.
- To check credit card statements, scanning/entering copies of invoices onto Xero, as well as getting relevant information from employee to enable reconciling account.
- To process any company vehicle parking/penalty notices, identifying relevant company driver and then arranging for payment to be deducted from employees’ wages.
- To process staff expenses ensuring that relevant receipts /expense claims are provided and have been authorised prior to be entered onto Xero and payment.
- To investigate and resolve invoice queries raised by customers or suppliers, either by phone or by e mail.
- To liaise with departments within the business concerning service delivery/invoice enquires.
- To assist in producing and checking VAT reports for the business as well as ensuring that VAT is paid on time.

**Payroll duties**:

- Process monthly and weekly payroll on SAGE.
- Processes payroll changes and updates including, but not limited to overtime, additional earnings, tax deductions, holidays, employee benefits, starters, leavers, and all salary and employee changes.
- To ensure that all PAYE, NI, pension, and other statutory returns are accurately completed and submitted by the due date.
- undertake tax and pension year end procedures, prepare returns for HM Inland Revenue, ensure P60’s, P11D’s and other yearend documents are issued to staff in accordance with yearend timetable.
- Maintain monthly and weekly pension data.
- Address and resolve all payroll queries.
- Pursue personal development of skills and knowledge necessary for the effective performance of the role.
- To maintain effective working relationship with all departments understanding service delivery limitations.
- Maintain full awareness of company policies and procedures and professional affiliations with professional bodies.
- To assist and cover where necessary other members of the accounts team.
- Conduct any other reasonable request associated with this job function or the smooth running of payroll and finance department.
- At least 2 years of solid work experience within a Payroll
- Proven experience and understanding of all Payroll processes and calculations and running a payroll from beginning to end.
- Understanding of accounting procedures and double entry bookkeeping would be an advantage.
- Intermediate/advanced Excel / MS Office skills
- Be able to work alone and as part of a team.
- Has an analytical and questioning approach to data and information.
- Has a solution-focused mindset to solve issues, in line with Policy and Procedure.
- To be diligent and accurate with all aspects of the role, whilst maintaining confidentiality.
- Being an enthusiastic, approachable individual who has excellent communication skills.
- To have a methodical and organized approach to day-to-day, monthly, and annual tasks, and an eye for detail.

**Qualifications**
- Bookkeeping and Payroll qualification is desirable.
- **Please note - successful applicants must undertake a full DBS check (criminal records check), Credit check and full five-year referencing is required.**

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday
- No weekends

**Experience**:

- Payroll: 2 years (required)

Work Location: One location

Reference ID: Finance Assistant June 23

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