Group Coordinator

1 month ago

Carlisle, United Kingdom Six Degrees Recruitment Full time

Group HR Co-ordinator

Our Client are looking for a Group HR Co-ordinator to work in their busy and varied workplace environment. This is a step up from HR admin, with excellent opportunities to develop and grow with business.

**PURPOSE OF ROLE**:
This is a new role to support the developing HRBP function within the group. The role will adapt and evolve over the next 12 months to continually improve HRBP service delivery.

The role will support the HR department by ensuring HR-related administrative duties are completed in an accurate, efficient manner, and to act as the first point of contact for employee HR related enquiries.

The HR Co-Ordinator will provide direct support to HR Business Partners with recruitment and onboarding, employee relations casework, HRIS administration and other HR-related initiatives as required.

**KEY ACCOUNTABILITIES**:
**Recruitment & Onboarding**
- Design job adverts on appropriate channels.
- Process and issue offer letters and contracts of employment, ensuring all other new starter documentation is completed and filed.
- Ensure eligibility to work in the UK has been checked and processed using the Right to Work (RTW) system.
- Demonstrate recruitment best practice and implement new approaches where necessary.

**Administration & HR Information Systems (HRIS)**
- Prepare employee related letters including leaver letters and reference requests.
- Produce contractual documentation in relation to transfers, terminations and variations of employment, escalating issues to the HR Business Partner as appropriate.
- Produce and prepare ELI data, packs and appropriate letters for TUPE transfers.
- Ensure filing is up-to-date and in line with GDPR requirements.
- Monitor probationary period reviews, liaising with line managers when they are due and send reminders where appropriate
- Distirbute employee surveys (including starters and leavers), monitoring completion and collating results
- Deal with arrangements for employee events including maternity, paternity, bereavements, etc
- Operate as user for HR Information Systems (HRIS); iTrent, Employee Self-Service Portal, Right to Work and DBS background checking
- Produce employee-related reports from HRIS, issuing to Business Partners and Managers as appropriate.
- Issue absence reports (Short term and long term) to managers on a timely basis. Record employee sickness on HRIS and chase missing sick notes.
- Prepare AWOL letters and follow up as appropriate.

**HR Advice and Guidance**
- Manage the HR inbox to answer queries and provide first line advice to employees and managers, escalating to Business Partners where necessary.
- Support managers in dealing with requests and issues relating to recruitment, maternity, absence, annual leave, etc.
- Support Business Partners with employee relations case work; scheduling meetings, preparing documentation, and taking meeting notes as directed.
- Co-ordinate, support and participate in absence management meetings.
- Take steps to ensure a high level of confidentiality.
- Keep up-to-date with employment legislation, policies and best practice to ensure continuous development
- Build relationships with colleagues and stakeholders across the business.

**Health, Safety and Environment**
- Act responsibly in relation to all matters which may affect the Health and Safety of yourselves and others whilst on Company premises, customers’ premises and travelling between sites, and to adhere to safety regulations at all times
- Observe all safety procedures and instructions and assist in maintaining a safe workplace and reporting any accidents, hazards, near misses, damages or defects to tools and equipment to the appropriate person
- Wear appropriate protective equipment (PPE) and use any safety devices provided by the company at the relevant times

**The top 5 things about you that are most important**:

- A keen **eye for detail** with an **analytical **and **methodical approach** to your work, you love **solving problems** and **taking ownership** through to resolution
- You have **strong interpersonal & communication skills**, **building relationships **with stakeholders across the business
- You **take pride in your work**, like a job done well, are **proactive** and able to **meet tight deadlines **whilst maintaining **high standards of accuracy**
- Happy to **work on your own** and as **part of a team**, **using initiative** and being able to **multi-task as priorities flex and change**
- A desire to **learn** from the HR Business Partners, **inquisitive**, asking questions and making **suggestions to improve **the way we work

**Qualifications & Experience**:
Essential: CIPD Level 3 qualified or equivalent experience

Demonstrable experience of working in an HR function

Basic understanding of current employment legislation and HR best practice

Strong IT skills

Ability to maintain a high level of confidentiality

Full driving licence and own transport (meetings may be held at sites acro

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